Personal Assistant to the Managing Director (JB6273)

Kontak Recruitment; Gauteng; On-site; ZAR 167,000 - 223,000; Full time

Job summary

Kontak Recruitment in Johannesburg South, Gauteng seeks a highly organised Personal Assistant to provide direct administrative support to the Managing Director in a demanding manufacturing environment.

The role includes diary management, meeting coordination, document preparation and handling confidential information, with a monthly salary range of R15 000 to R20 000 and permanent, full-time status.

Qualifications

• Matric or equivalent qualification.
• Relevant secretarial/administrative qualification would be advantageous.
• Previous experience as a Personal Assistant, Executive Assistant or senior administrator.
• Experience supporting a Managing Director, CEO or senior executive would be advantageous.
• Strong, professional communication skills; written and verbal.

Responsibilities

• Provide comprehensive administrative and organisational support to the Managing Director.
• Manage the Managing Director’s diary, appointments, meetings and reminders.
• Coordinate meeting arrangements and prepare the necessary documents and information.
• Record meeting notes, action items and follow up with relevant employees.
• Draft correspondence, reports, presentations and other business documents.
• Screen and manage calls, emails and requests directed to the Managing Director.
• Maintain confidential records, files and business information.

Job description

Personal Assistant to the Managing Director (JB6273)

• Johannesburg South, Gauteng
• Administrative

Personal Assistant to the Managing Director (JB6273)
Johannesburg South, Gauteng
R15 000 to R20 000 a month CTC
Permanent

An established furniture manufacturing company requires a confident and highly organised Personal Assistant to provide direct administrative and operational support to the Managing Director. The successful candidate must be comfortable working in a demanding environment, handling confidential information, managing multiple priorities and communicating proactively with management, employees and external stakeholders.

Minimum Requirements:

• Matric or an equivalent qualification
• A relevant Secretarial, Administrative or Business Management qualification would be advantageous
• Previous experience as a Personal Assistant, Executive Assistant or senior administrator
• Experience supporting a Managing Director, CEO or senior executive would be advantageous
• Strong personality with a confident and professional manner
• Excellent written and verbal communication skills
• Highly organised, proactive and able to work independently
• Able to manage confidential and sensitive information with discretion
• Strong diary, meeting and task-management abilities
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Able to prepare professional correspondence, documents and reports
• Comfortable taking instruction while also using initiative
• Able to manage pressure, changing priorities and tight deadlines

Duties and Responsibilities:

• Provide comprehensive administrative and organisational support to the Managing Director
• Manage the Managing Director’s diary, appointments, meetings and reminders
• Coordinate meeting arrangements and prepare the necessary documents and information
• Record meeting notes, action items and follow up with the relevant employees
• Draft correspondence, reports, presentations and other business documents
• Screen and manage calls, emails and requests directed to the Managing Director
• Maintain confidential records, files and business information
• Monitor deadlines, outstanding tasks and management instructions
• Liaise professionally with employees, suppliers, customers and other stakeholders
• Gather information from departments and consolidate it into management reports
• Communicate urgent matters, risks and delays proactively
• Assist with special projects and operational requirements as instructed
• Maintain an accurate filing and document-management system
• Ensure important matters are followed through to completion

Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.