Personal Assistant

Dixie Recruitment; Hillcrest; On-site; ZAR 180,000 - 320,000; Full time

Job summary

Dixie Recruitment is seeking a dedicated Personal Assistant to support our CEO and ensure seamless administrative operations that contribute directly to the firm's success.

You will manage diaries, coordinate meetings, prepare agendas, and handle travel, procurement, and stakeholder communications. Strong organizational skills and MS Office proficiency are essential for accuracy and efficiency in this role.

Qualifications

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, especially Outlook and Excel.
• Exceptional attention to detail and accuracy.
• Relevant management experience.

Responsibilities

• Provide comprehensive PA support including diary management, scheduling, and reminders.
• Coordinate meetings, arrange boardroom bookings, and ensure all necessary arrangements are in place.
• Prepare agendas, take minutes during management meetings, and follow up on action items.
• Manage correspondence and communicate with internal and external stakeholders on behalf of the CEO.
• Assist in preparing and coordinating client proposals and presentations.
• Keep the CEO informed of deadlines, meetings, and pending matters.
• Organize all travel arrangements including flights, accommodation, and itineraries.
• Manage vehicle and trailer hire, liaising with travel providers.
• Prepare and submit daily payment requests, ensuring all supporting documentation is correctly attached.
• Maintain accurate records and ensure all documentation is effectively filed.
• Oversee general head office administration for smooth operation.
• Coordinate IT-related admin and liaise with service providers.
• Manage monthly orders for groceries, stationery, and uniforms, including stock control and stocktakes.
• Coordinate and monitor the procurement of cleaning consumables.

Skills

Organizational skills

Time management

Communication

Attention to detail

Prioritization

Multitasking

Tools

Outlook

Excel

Microsoft Office

Job description

Join a dynamic organization committed to operational excellence and effective stakeholder engagement. Our client is seeking a dedicated Personal Assistant to support our CEO, ensuring seamless administrative operations that contribute directly to the company's success.

Where You'll Make an Impact:

• Provide comprehensive PA support including diary management, scheduling, and reminders.

• Coordinate meetings, arrange boardroom bookings, and ensure all necessary arrangements are in place.

• Prepare agendas, take minutes during management meetings, and follow up on action items.

• Manage correspondence and communicate with internal and external stakeholders on behalf of the CEO.

• Assist in preparing and coordinating client proposals and presentations.

• Keep the CEO informed of deadlines, meetings, and pending matters.

• Organize all travel arrangements including flights, accommodation, and itineraries.

• Manage vehicle and trailer hire, liaising with travel providers.

• Prepare and submit daily payment requests, ensuring all supporting documentation is correctly attached.

• Maintain accurate records and ensure all documentation is effectively filed.

• Oversee general head office administration for smooth operation.

• Coordinate IT-related admin and liaise with service providers.

• Manage monthly orders for groceries, stationery, and uniforms, including stock control and stocktakes.

• Coordinate and monitor the procurement of cleaning consumables.

Requirements:

• Strong organizational and time-management skills with the ability to handle multiple priorities.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office, especially Outlook and Excel.

• Exceptional attention to detail and accuracy.

• Relevant management experience.