Personal Assistant

Manpower Sa (Pty) Ltd; Gqeberha; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Manpower SA (Pty) Ltd is seeking a highly organized Personal Assistant to provide comprehensive support to two directors. The role requires discretion, accuracy, and strong administrative expertise.

The successful candidate will manage diaries, prepare client communications and financial documents, handle debtor reconciliations, and ensure compliance with SOQM policies. A secretarial background or equivalent experience is essential, with advanced MS Office skills and familiarity with GreatSoft

Qualifications

• Grade 12 minimum qualification.
• Secretarial diploma or 5 years' proven secretarial experience.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with GreatSoft is advantageous.

Responsibilities

• Manage directors’ diaries, emails, incoming/outgoing correspondence.
• Draft, type, and format client correspondence, invoices, credit notes, and statements.
• Handle debtors’ reconciliations and maintain updated debtor age analysis.
• Filing and document management on CDM.
• Manage client queries (telephonic and in-person).
• Prepare and issue EME certificates, minutes, resolutions, and compliance documents.
• Maintain client databases and financial trackers.
• Follow up on outstanding signed documentation (engagement letters, tax returns, financials).
• Prepare quotes, valuations (when required), and various onboarding documents for new clients.
• Support with trust administration and financial statement management.
• Ensure compliance with firm’s SOQM, policies, and professional codes of conduct.

Skills

Excellent communication

Interpersonal skills

Typing speed

Document preparation

Diary management

Client service

Attention to detail

Prioritization

Confidentiality

Accounting basics

Education

Grade 12

Secretarial diploma or 5 years experience

Tools

Microsoft Office Suite

GreatSoft

Job description

Are you a highly organized and professional individual with exceptional multitasking skills? We are seeking a Personal Assistant to provide comprehensive support to two directors within our dynamic firm. This role requires discretion, accuracy, and strong administrative expertise.

Minimum Requirements:

• Grade 12
• Secretarial Diploma OR 5 years’ proven secretarial experience
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with GreatSoft (advantageous)

Skills & Competencies:

• Excellent communication and interpersonal skills
• Advanced typing and document preparation skills
• Strong organizational and diary management abilities
• Professional client service and telephone etiquette
• High level of accuracy and attention to detail
• Ability to manage competing priorities effectively
• Confidentiality and discretion at all times
• Basic accounting knowledge (advantageous)

Key Responsibilities:

• Manage directors’ diaries, emails, incoming/outgoing correspondence
• Draft, type, and format client correspondence, invoices, credit notes, and statements
• Handle debtors’ reconciliations and maintain updated debtor age analysis
• Filing and document management on CDM
• Manage client queries (telephonic and in-person)
• Prepare and issue EME certificates, minutes, resolutions, and compliance documents
• Maintain client databases and financial trackers
• Follow up on outstanding signed documentation (engagement letters, tax returns, financials)
• Prepare quotes, valuations (when required), and various onboarding documents for new clients
• Support with trust administration and financial statement management
• Ensure compliance with firm’s System of Quality Management (SOQM), policies, and professional codes of conduct

Please note that only suitable candidates will be contacted.