Executive Personal Assistant

Dante Personnel Recruitment (Pty) Ltd; South Africa; On-site; ZAR 257,000 - 301,000; Full time

Job summary

Dante Personnel Recruitment (Pty) Ltd in Maitland seeks an Executive Personal Assistant to support senior executives. The role requires a matric with a diploma in business or secretarial administration and at least 5 years in an PA capacity, including 3 years supporting executives.

You will manage calendars, prepare meeting packs, take minutes, arrange travel, handle confidential information, and coordinate office operations. Proficiency in Microsoft Office and SharePoint is essential.

Qualifications

• Matric with Diploma in Business or Secretarial Administration.
• Minimum 5 years of experience as Personal Assistant, including 3 years supporting senior executives.
• Proficient in Microsoft Office and SharePoint.
• Ability to prioritize, coordinate and manage tasks under pressure.
• Excellent written and verbal communication.
• Meticulous attention to detail and accuracy.
• Anticipate needs, and bring creative solutions.
• Navigate digital tools to enhance efficiency.
• Prepare meeting packs, take minutes, and follow up on actions.
• Handle sensitive information with professionalism and integrity.
• Manage property and assets administration, ensuring compliance.
• Assist with general office administration and operational tasks.
• Arrange travel itineraries and accommodations, and support event planning.
• Act as first point of contact for internal and external stakeholders.
• Draft and proofread documents and reports.

Responsibilities

• Assist with general office administration and operational tasks to keep business moving.
• Arrange travel itineraries, book accommodations and support event planning for seamless experiences.
• Act as first point of contact for internal and external stakeholders.
• Draft, proofread, and manage documents and reports with precision.

Skills

Microsoft Office

SharePoint

Prioritization

Communication

Attention to detail

Travel planning

Minutes taking

Stakeholder management

Document drafting

Confidentiality

Education

Diploma in Business or Secretarial Administration

Tools

SharePoint

Job description

EXECUTIVE PERSONAL ASSISTANT

MAITLAND

R25 000 CTC PER MONTH

Minimum requirements

• Matric plus a Diploma in Business or Secretarial Administration
• Minimum 5 years of experience as a Personal Assistant, with atleast 3 years of supporting executives at a senior level
• Proficient in Microsoft Office, SharePoint
• Exceptional ability to prioritize, coordinate and keep everything running smoothly under pressure
• Clear, professional and confident in both written and verbal interactions
• Meticulous attention to detail and accuracy in every task
• Anticipate needs, tackles challenges head on and brings creative solutions to the table
• Comfortable navigating digital tools and systems to enhance efficiency
• Prepare comprehensive meeting packs, take accurate minutes and follow up on actions items to ensure progress
• Handle sensitive information with the utmost professionalism and integrity
• Manage property and assets administration, ensuring compliance and efficiency
• Assist with general office administration and operational tasks to keep business moving
• Arrange travel itineraries, book accommodations and support event planning for seamless experiences
• Act as first point of contact for internal and externals stakeholders
• Draft, proofread, and manage documents and reports with precision and attention to detail
• Anticipate needs, resolve issues proactively, and bring creative solutions to the table