Executive Personal Assistant

Liquid Thought Group; Cape Town; On-site; ZAR 420,000 - 650,000; Full time

Job summary

Liquid Thought Group seeks an Executive Personal Assistant to support the CEO and leadership team in a Cape Town studio-style digital innovation environment. This role blends high-level professional support with personal assistance to keep executives focused on strategic priorities.

You will manage calendars, travel, documents, and communications; coordinate meetings and governance papers; and handle confidential information with discretion. This is a full-time on-site position.

Qualifications

• 3–5 years as Personal Assistant or EA to senior leadership.
• Proven experience managing professional and personal support for executives.

Responsibilities

• Manage calendars, meetings, travel for C-suite executives.
• Anticipate needs and manage time, priorities, and logistics.
• Handle personal errands and lifestyle administration with discretion.
• Prepare presentations, reports, and client initiatives.
• Coordinate board papers and governance documentation.
• Maintain confidential information with utmost discretion.
• Support procurement processes, approvals, vendor contact.
• Assist with budgeting, purchase orders, and invoice tracking.
• Coordinate leadership meetings, strategy sessions, and HR onboarding.
• Maintain executive documentation and filing systems.
• Act as liaison with stakeholders and clients on behalf of executives.
• Draft formal correspondence and communication for executives.
• Track project timelines, deliverables, and follow-ups.
• Coordinate team events and internal engagement activities

Skills

Organisational skills

Time management

Communication

Discretion

Stakeholder management

Decision making

Attention to detail

Tools

MS Office

Slack

Monday.com

Job description

Executive Personal Assistant, C Suite

Location: Cape Town

Type: Full time on -site

Reports to: CEO / COO / Executive Leadership Team

Purpose of the Role

The Executive Personal Assistant provides high level, polished support to the executive leadership team of a sophisticated, studio style digital innovation agency. This role blends professional business support with personal assistance, ensuring executives can move seamlessly between strategic priorities and day to day demands, both in and out of the office.

Key Responsibilities

Executive & Personal Support

• Manage (among other things):calendars, meetings, appointments, and both business and personal travel arrangements for C suite executives
• Anticipate executives' needs and proactively manage their time, priorities, and daily logistics
• Handle personal errands, bookings, and lifestyle administration with discretion and efficiency
• Prepare presentations, reports, and documentation related to business and client initiatives
• Coordinate executive briefings, board papers, and governance documentation
• Handle confidential information, both professional and personal, with the utmost discretion

Business Administration

• Support procurement processes (quotations, approvals, vendor contact)
• Assist with budgeting, purchase orders, and invoice tracking
• Coordinate leadership meetings, workshops, and strategy sessions
• Maintain executive documentation and filing systems

Communication & Coordination

• Act as first point of contact between executive leadership and internal or external stakeholders
• Liaise with clients, partners, and service providers on behalf of the executive team
• Manage internal communication regarding business initiatives and schedules
• Draft formal correspondence and communication for executives

Project & Operational Support

• Assist in tracking project timelines, deliverables, and follow ups across leadership priorities
• Support onboarding and leadership related HR processes
• Coordinate team events, culture initiatives, and internal engagement activities

Skills & Competencies

• Strong organisational and time management skills
• Excellent written and verbal communication
• Ability to work under pressure and meet deadlines
• High level of professionalism, polish, and confidentiality
• Strong interpersonal and stakeholder management skills
• Ability to use initiative and make decisions independently
• A refined, detail oriented approach suited to a sophisticated, design led environment

Technical Skills (Preferred)

• Advanced MS Office (Word, Excel, PowerPoint)
• Familiarity with collaboration and project management tools such as Slack, Monday.com, or similar
• Understanding of procurement or vendor management processes
• Company secretary experience is an advantage

Qualifications & Experience

• 3 to 5 years' experience as a Personal Assistant or Executive Assistant to senior leadership
• Proven experience managing both professional and personal support for executives