HR Officer

Stefanutti Stocks Group; Johannesburg; On-site; ZAR 350,000 - 500,000; Full time

Job summary

Stefanutti Stocks Group is seeking a dedicated HR Generalist to support recruitment, onboarding, HR administration and employee relations on project sites. You will coordinate interviews, reference checks and pre-employment requirements, maintain accurate employee files, and ensure payroll input and attendance records are submitted on time.

The role also involves training coordination, compliance documentation, workforce reporting and providing frontline HR support to project management in a

Qualifications

• Grade 12 or Matric with HR-related qualification.
• Experience in HR generalist duties and labour practices.

Responsibilities

• Coordinate recruitment activities for project-based vacancies.
• Assist management with sourcing, screening and shortlisting suitable candidates.
• Coordinate interviews, reference checks and pre-employment requirements.
• Prepare employment documentation and ensure required documents are obtained.
• Coordinate employee onboarding and HR induction processes.
• Maintain accurate recruitment and onboarding trackers.
• Maintain accurate employee files and HR records.
• Process employee movements, transfers and changes to conditions.
• Prepare HR letters and notices.
• Maintain employee databases, trackers and project manpower information.
• Monitor fixed-term contract dates and deadlines.
• Ensure HR documentation is properly filed for audits.
• Maintain confidentiality and control of employee information.
• Provide frontline HR support to employees and line management.
• Assist with disciplinary and grievance processes.
• Coordinate disciplinary enquiries and related documentation.
• Assist with absenteeism, misconduct and performance matters.
• Maintain employee relations records and case trackers.
• Escalate complex matters to senior HR management.
• Promote fair and professional application of policies.
• Monitor time and attendance information and payroll input.

Skills

Communication

Attention to detail

Deadline-driven

Education

Grade 12 / Matric

HR / Human Resources Management qualification

Tools

SAGE 300 People

MS Office

Job description

Key Responsibilities

Recruitment & Onboarding

• Coordinate recruitment activities for project-based vacancies.
• Assist management with sourcing, screening and shortlisting suitable candidates.
• Coordinate interviews, reference checks and pre-employment requirements.
• Prepare employment documentation and ensure all required supporting documents are obtained.
• Coordinate employee onboarding and HR induction processes.
• Ensure new employees are correctly captured, and documentation is submitted within required timelines.
• Maintain accurate recruitment and onboarding trackers.

HR Administration

• Maintain accurate and up-to-date employee files and HR records.
• Process employee movements, transfers, promotions and other changes to conditions of employment.
• Prepare HR letters, confirmations, notices and other employee documentation.
• Maintain employee databases, trackers and project manpower information.
• Monitor fixed-term contract dates and other employee-related deadlines.
• Ensure HR documentation is properly filed and readily available for audits.
• Maintain confidentiality and appropriate control of employee information.

Employee Relations

• Provide frontline HR support and guidance to employees and line management.
• Assist with disciplinary and grievance processes.
• Coordinate disciplinary enquiries and related documentation.
• Assist management in addressing absenteeism, misconduct, poor performance and other employee-related matters.
• Maintain accurate employee relations records and case trackers.
• Escalate complex employee relations matters to senior HR management where required.
• Promote fair, consistent and professional application of company policies and procedures.

Time, Attendance & Payroll Support

• Monitor employee time and attendance information.
• Assist with the verification of timesheets, overtime, absenteeism and leave information.
• Prepare and submit accurate payroll input within prescribed deadlines.
• Liaise with employees, supervisors and payroll regarding queries and discrepancies.
• Maintain records relating to leave, absence and attendance.
• Assist with monthly payroll reconciliation and employee queries where required.

Training & Compliance

• Assist with the coordination and administration of employee training.
• Maintain employee training records, certificates and competency documentation.
• Monitor expiry dates of relevant employee certifications and documentation.
• Support project compliance audits by providing the required HR documentation and records.
• Assist with Employment Equity, Skills Development and other HR compliance requirements where applicable.

Project & Workforce Support

• Provide day-to-day HR support to project management and employees.
• Assist with workforce planning and manpower reporting.
• Compile weekly and monthly HR reports and statistics.
• Monitor employee movements, new starters and terminations.
• Participate in relevant project and HR meetings.
• Assist with demobilisation and project close-out processes when required.
• Promote positive employee engagement and professional relationships across the project.
• Support the implementation of company HR policies, procedures and project-specific requirements.
• Maintaining a professional and confidential approach when handling project information and documentation.

Minimum Requirements:

Qualifications

• Grade 12 / Matric
• Relevant HR / Human Resources Management qualification

Experience

• Minimum 3 to 5 years’ generalist HR experience, preferably within the construction, engineering, infrastructure or project environment.
• Experience on SAGE 300 People will be advantageous
• Previous site-based HR experience will be highly advantageous.
• Sound knowledge and practical understanding of South African labour legislation and HR practices.
• Experience in employee relations and disciplinary processes.
• Experience with recruitment, onboarding and employee administration.
• Experience with time and attendance and payroll input administration.
• Strong HR administration, recordkeeping and document control skills.
• Good Microsoft Office skills, particularly Excel, Word, Outlook and PowerPoint.
• Strong written and verbal communication skills.
• Ability to work effectively in a deadline-driven, high-pressure construction environment.