Payroll Support Administrator - Human Capital, Head Office Reitz

VKB Agriculture; Vrystaat; On-site; ZAR 210,000 - 300,000; Full time

Job summary

The VKB Group is seeking a Payroll Support Administrator to join the Human Capital team at Head Office in Reitz. The role serves as the first point of contact for payroll queries and provides admin support to Payroll Specialists, including processing documentation and ESS tasks.

Candidates will have at least 2 years of payroll/HR admin experience, be detail-driven, and proficient in Sage 300 People and Excel. Afrikaans and English communication skills are advantageous.

Qualifications

• Grade 12 (Matric) completed.
• Minimum 2 years' experience in Payroll Administration or HR Administration.
• Minimum 2 years' experience with Sage 300 People.
• Intermediate Microsoft Excel skills.
• Afrikaans and English communication advantageous.
• Based in or willing to relocate to Reitz.

Responsibilities

• Act as the first point of contact for payroll-related employee queries.
• Assist employees with payroll support requests and payroll tickets.
• Provide employee service confirmations and employment-related documentation.
• Reprint and distribute payroll documentation, including payslips and IRP5 certificates.

Skills

Attention to detail

Customer service

Organisational skills

Deadline driven

Problem solving

Education

Grade 12 (Matric)

Payroll related training

Tools

Sage 300 People

Excel

Job description

Introduction to the VKB Group

The VKB Group is an agricultural company, providing support to farmers and producing straight-from-the farm-foods for consumers. Apart from the various consumer brands, the VKB Group is also represented by its regional brands: VKB, GWK and NTK. Our roots are firmly planted in agriculture with farming at our core, continuously growing and evolving throughout the years.

Starting with providing everything needed on the farm to produce food, we now also operate in all areas of the food supply chain: processing, logistics, and national and global market channels.

This “house of brands” we’ve established with the support of our farmer shareholders is the foundation for building the agribusiness of the future.

The Role

We are looking for a highly organised and service-oriented Payroll Support Administrator to join our Human Capital team at Head Office in Reitz.

This role is ideal for someone who enjoys helping people, solving administrative queries, and maintaining exceptional accuracy in a structured, deadline-driven environment.

This position serves as the first point of contact for payroll-related employee queries and support requests across the Group. The successful candidate will provide administrative support to the Payroll Specialists, assist employees with payroll and statutory documentation, and ensure the accurate completion of a wide range of payroll support activities.

The role requires an individual with exceptional attention to detail, strong administrative capabilities, and the ability to remain focused and productive in a fast-paced, deadline-driven environment.

The successful candidate must be based in Reitz and work from the Group Head Office.

Key Responsibilities

Payroll Support & Employee Service

• Act as the first point of contact for payroll-related employee queries.
• Assist employees with payroll support requests and payroll tickets.
• Provide employee service confirmations and employment-related documentation.
• Reprint and distribute payroll documentation, including payslips, IRP5 certificates, and related records.
• Assist with payroll-related reporting and administrative support.

Statutory Administration & Compliance

• Assist Payroll Specialists with UIF administration and related employee documentation.
• Prepare and process UIF documentation for maternity, illness, unemployment, and other claims.
• Submit monthly UIF declarations and maintain supporting records.
• Assist with ITA88 and other SARS-related payroll documentation.
• Support payroll compliance activities, audits, and Department of Labour enquiries.
• Maintain accurate filing systems and payroll records in accordance with company and legislative requirements.

Employee Self-Service (ESS) Administration

• Create, maintain, and terminate Employee Self-Service (ESS) user profiles.
• Reset ESS passwords and provide user support.
• Assist employees with ESS setup and usage on mobile devices.
• Support leave-related administration and ESS leave approval processes.

Payroll Administration

• Perform weekly Bank AVS (Account Verification Service) validations to ensure employee banking details correspond with active employees.
• Support basic payroll processing activities on Sage 300 People.
• Assist Payroll Specialists with routine payroll administration and system maintenance.

Minimum Requirements

• Grade 12 (Matric)
• Additional short courses, certificates or payroll related training will be advantageous
• Minimum 2 years' experience in Payroll Administration, Human Resources Administration, or a similar support function.
• Minimum 2 years' experience working on Sage 300 People.
• Practical experience dealing with payroll documentation and employee queries.
• Intermediate Microsoft Excel skills.
• Afrikaans and English communication skills will be advantageous
• Must be based in, or willing to relocate to, Reitz.

What Will Make You Successful in This Role

The ideal candidate will possess:

Technical Competencies

• Strong administration and document management skills.
• Sound understanding of payroll processes and payroll systems.
• Good working knowledge of Excel and payroll reporting.
• Ability to work accurately with sensitive and confidential employee information.

Skills & Attributes

• Exceptional attention to detail and accuracy.
• High level of integrity, professionalism, and confidentiality.
• Strong customer service orientation and a willingness to assist others.
• Ability to work effectively under pressure and meet strict deadlines.
• Excellent organisational and prioritisation skills.
• Ability to concentrate for extended periods while maintaining a high level of accuracy.
• Ability to manage repetitive, detail-intensive administration without compromising quality.
• Strong problem-solving skills and a proactive approach to resolving queries.
• Dependable, resilient, and able to thrive in a high-volume payroll environment.
• Team player with a positive and solution-focused attitude.
• Commitment to continuous learning and improvement.

Why Join VKB Group?

• Become part of one of South Africa's leading agricultural organisations.
• Play a key role in supporting employees throughout the Group.
• Gain exposure to payroll operations, statutory compliance, and employee services.
• Work with a highly skilled payroll team in a professional and supportive environment.
• Be part of a values-driven organisation committed to excellence, integrity, and service.

OTHER INFORMATION

The company can expire jobs at any time at their own discretion.

VKB Group and/or its subsidiary companies will use any personal data collected through the job opportunities section of this website for recruitment purposes only and, should your application be successful, for purposes connected with your employment.

VKB Group is an equal opportunity employer. VKB Group’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group’s Employment Equity & Transformation Strategy. VKB Group actively supports the recruitment of People with Disabilities.