Payroll Officer

Vector Logistics Limited; South Africa; On-site; ZAR 300,000 - 450,000; Full time

Job summary

Vector Logistics Limited is seeking a Payroll Administrator in South Africa to ensure the accurate and timely processing of payroll, maintain records, and ensure compliance with statutory requirements. The ideal candidate will have at least 3 years of payroll administration experience and strong knowledge of payroll systems like SAP.

This role involves processing monthly payroll, reconciling accounts, and providing support to employees on payroll-related matters while promoting a diverse workplace in line with our Employment Equity Plan.

Qualifications

• Minimum 3 years’ experience in payroll administration.
• Experience managing large or high-volume payrolls.
• Exposure to payroll audits, reporting, and compliance.

Responsibilities

• Process monthly payroll accurately and within set deadlines.
• Manage and maintain Time & Attendance data using SAP.
• Ensure compliance with legislation related to payroll.
• Respond promptly to payroll-related queries from employees.

Skills

Strong knowledge of payroll systems (e.g. SAP)

Advanced Microsoft Excel skills

Understanding of payroll legislation and statutory requirements

Strong attention to detail and accuracy

Good analytical and problem-solving skills

Excellent communication and interpersonal skills

Education

Diploma or Degree in Accounting, Finance, or Payroll

Payroll certification

Tools

SAP

Job description

Job Purpose

To ensure the accurate and timely processing of payroll, maintain payroll records, ensure compliance with statutory requirements, and provide responsive support to employees and management on payroll-related matters.

Key Responsibilities

• Payroll Processing
  • Process monthly payroll accurately and within set deadlines.
  • Review and verify payroll input for completeness, accuracy, and authorization.
  • Capture and process salaries, wages, overtime, allowances, and deductions.
  • Ensure accurate calculation of statutory and voluntary deductions.
• Time & Attendance
  • Manage and maintain Time & Attendance data using SAP or similar systems.
  • Process leave, overtime, and attendance-related adjustments.
  • Ensure correct integration of T&A data into payroll systems.
• Payroll Administration & Compliance
  • Ensure compliance with legislation (e.g. BCEA, tax regulations, UIF, PAYE).
  • Maintain payroll records in line with data protection requirements (POPIA).
  • Process salaries, increases, bonuses, back pay, and terminations.
  • Prepare and submit statutory reports and payments.
  • Generate and distribute payslips.
• Reconciliations & Reporting
  • Reconcile payroll accounts and third-party payments (e.g. garnishments, benefits).
  • Generate payroll reports for management, HR, and Finance.
  • Support audit processes by ensuring accurate and complete records.
• Employee Support & Customer Service
  • Respond promptly to payroll-related queries from employees and management.
  • Provide clear and accurate information regarding payslips, deductions, and policies.
  • Ensure a high level of internal customer service and responsiveness aligned to SLA requirements.
• Stakeholder Engagement
  • Liaise with HR, Finance, and line managers on payroll inputs and approvals.
  • Engage with external stakeholders such as SARS, UIF, and benefit providers.
  • Coordinate payroll sign-off processes before payment runs.
• Continuous Improvement
  • Identify opportunities to improve payroll processes and efficiency.
  • Support payroll system enhancements and implementation projects.
  • Maintain up-to-date knowledge of payroll legislation and best practices.

Key Relationships

Internal

• Employees
• Line Managers
• HR Team
• Finance Department

External

• SARS, UIF, and statutory bodies
• Payroll service providers
• Benefit administrators

Qualifications, Skills, and Experience

• Qualifications and Experience
  • Diploma or Degree in Accounting, Finance, or Payroll.
  • Payroll certification (advantageous).
  • Minimum 3 years’ experience in payroll administration.
  • Experience managing large or high-volume payrolls.
  • Exposure to payroll audits, reporting, and compliance.
• Skills and Competencies
  • Strong knowledge of payroll systems (e.g. SAP).
  • Advanced Microsoft Excel skills.
  • Understanding of payroll legislation and statutory requirements.
  • Strong attention to detail and accuracy.
  • Good analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.

EEO Statement

Vector Logistics supports the principles of Employment Equity and is committed to building a diverse and inclusive workplace. Preference will be given to candidates from designated groups in line with our Employment Equity Plan.