Payroll Administrator / Site Supervisor (Newcastle)

Oxyon People Solutions; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Oxyon People Solutions in Johannesburg is searching for a dedicated professional who will be responsible for managing timesheets, ensuring accurate headcount, and delivering exceptional customer service to both clients and assignees.

The ideal candidate will handle various responsibilities including leave application processing, candidate screening, and adherence to company policies. Proficiency in handling administrative tasks and a keen focus on resolving queries promptly are crucial for success in this role.

Responsibilities

• Responsible for collecting job and hours allocation reports to formulate a timesheet.
• Ensure accurate calculation of hours worked.
• Prepare an accurate weekly timesheet for wage processing.
• Submit a timesheet on Tuesday Morning to ensure wages are processed on time and accordingly.
• Prepare leave forms, reports and supporting documents for all applications submitted by the employees for retained annual leave, sick leave, family responsibility leaves.
• Assist the client with resolving wage errors.
• Ensure that the correct headcount is maintained on the respective site, according to specified site requirements.
• Meet daily headcount complment (including over weekends or in strike situations).
• Screen candidates according to Company requirements.
• Ensure assignees have valid ID documents and driver’s licenses as required.
• Ensure that legislative requirements in respect of the hiring of foreign nationals are adhered to.
• Select candidates for placement and/or overtime in a legal and ethical manner.
• Adhere to the stipulations of the Company's Code of Business Conduct and Stakeholder Engagement Policies.
• Deliver exceptional customer service to clients and increase headcount on the allocated site if possible.
• Provide services to the client in a timely, professional, and pleasant manner.
• Maintain the values of the Company in all interactions.
• Monitor, follow up and ensure resolution to all client queries within a 24-hour timeframe.
• Deliver exceptional customer service to assignees.
• Monitor, follow up and ensure resolution to all assignee queries within a 24-hour timeframe.
• Schedule training and medicals for assignees as required.
• Ensure that the correct paperwork is signed and maintained for all assignees.
• Ensure that assignee files and Contractor Zone files are kept up to date.
• Ensure that all requirements as stipulated by the Company are adhered to when submitting timesheets and supporting documents for payments.
• Manage the issuing and control of Personal Protective Equipment (PPE).
• Manage End of Contracts.
• Manage injuries on duty (IOD).
• Ensure that Timesheet deadlines are met on a Monday including Sick/Annual Leave applications.

Job description

Responsibilities

• Responsible for collecting job and hours allocation reports to formulate a timesheet.
• Ensure accurate calculation of hours worked.
• Prepare an accurate weekly timesheet for wage processing.
• Submit a timesheet on Tuesday Morning to ensure wages are processed on time and accordingly.
• Prepare leave forms, reports and supporting documents for all applications submitted by the employees for retained annual leave, sick leave, family responsibility leaves.
• Assists the client with resolving wage errors.
• Ensure that the correct headcount is maintained on the respective site, according to the specified site requirements.
• Meet daily headcount compliment (including over weekends or in strike situations)
• Screen candidates according to Company requirements
• Ensure assignees have valid ID documents and driver’s licences as required.
• Ensure that legislative requirements in respect of the hiring of foreign nationals are adhered to
• Select candidates for placement and / or overtime in a legal and ethical manner
• Adhere to the stipulations of the Company's Code of Business Conduct and Stakeholder Engagement Policies
• Deliver exceptional customer service to clients and in doing so increase, if possible, the headcount on the allocated site
• Provide services to the client in a timely, professional, and pleasant manner
• Maintain the values of the Company in all interactions
• Monitor, follow up and ensure resolution to all client queries within a 24-hour timeframe
• Deliver exceptional customer service to assignees
• Monitor, follow up and ensure resolution to all assignee queries within a 24-hour timeframe
• Schedule training and medicals for assignees as required
• Ensure that the correct paperwork is signed and maintained for all assignees
• Ensure that assignee files and Contractor Zone files are kept up to date
• Ensure that all requirements as stipulated by the Company are adhered to, when submitting timesheets and supporting documents for payments
• Manage the issuing and control of Personal Protective Equipment (PPE)
• Manage End of Contracts
• Manage injuries on duty (IOD)
• Ensure that Timesheet deadlines are met on a Monday including Sick/Annual Leave applications