Payroll and Finance Administrator

Headhunters; Sandton; On-site; ZAR 240,000 - 320,000; Full time

Job summary

Headhunters seeks an experienced payroll administrator to manage monthly payroll inputs, ensure accurate employee data, and process payroll transactions with strict confidentiality. The role supports finance, HR and site management across multiple departments, ensuring timely payslips and reports.

The successful candidate will coordinate attendance, reconcile payroll data, and assist with statutory submissions, reconciliations and payments in a busy, multi-site environment.

Qualifications

• Diploma or degree in payroll, accounting, finance or related field.
• At least 3 years' payroll administration experience.
• Experience in finance administration, reconciliations, creditors and/or debtors is advantageous.
• Experience in mining, construction, manufacturing or similar environments is advantageous.
• Knowledge of payroll processes and statutory requirements.

Responsibilities

• Coordinate and prepare monthly payroll inputs for processing.
• Capture and verify employee payroll information, including new appointments, terminations, salary adjustments and changes to employee information.
• Process and/or verify overtime, allowances, bonuses, deductions and other payroll-related transactions.
• Maintain accurate employee payroll records and payroll-related documentation.
• Assist with the preparation and distribution of payslips and payroll reports.
• Respond to employee payroll queries and investigate discrepancies.
• Ensure payroll changes are accurately implemented within the applicable payroll cycle.
• Maintain strict confidentiality of employee remuneration and personal information.
• Review and reconcile employee attendance information against payroll inputs.
• Verify overtime, shift information, unpaid leave, annual leave, sick leave and other attendance details.
• Identify missing or inconsistent attendance records before payroll finalisation.
• Perform monthly payroll reconciliations and verify totals.

Skills

Payroll knowledge

Time and attendance

Accounting systems experience

Education

Diploma or Degree in Payroll, Accounting, Finance, Financial Management, Business Administration or a related field

Job description

• Diploma or Degree in Payroll, Accounting, Finance, Financial Management, Business Administration or a related field.
• Minimum 3 years' payroll administration experience, preferably within a multi-site organisation.
• Previous experience in finance administration, reconciliations, creditors and/or debtors will be advantageous.
• Experience within Mining, Construction, Manufacturing or a similar operational environment will be advantageous.
• Working knowledge of payroll processes and payroll-related statutory requirements.
• Experience working with payroll, time and attendance and accounting systems will be advantageous.

Description

Requirements

• Diploma or Degree in Payroll, Accounting, Finance, Financial Management, Business Administration or a related field.
• Minimum 3 years' payroll administration experience, preferably within a multi-site organisation.
• Previous experience in finance administration, reconciliations, creditors and/or debtors will be advantageous.
• Experience within Mining, Construction, Manufacturing or a similar operational environment will be advantageous.
• Working knowledge of payroll processes and payroll-related statutory requirements.
• Experience working with payroll, time and attendance and accounting systems will be advantageous.

Responsibilities

Payroll Administration

• Coordinate and prepare monthly payroll inputs for processing.
• Capture and verify employee payroll information, including new appointments, terminations, salary adjustments and changes to employee information.
• Process and/or verify overtime, allowances, bonuses, deductions and other payroll-related transactions.
• Ensure payroll inputs are supported by the required approvals and documentation.
• Maintain accurate employee payroll records and payroll-related documentation.
• Assist with the preparation and distribution of payslips and payroll reports.
• Respond to employee payroll queries and investigate discrepancies.
• Ensure payroll changes are accurately implemented within the applicable payroll cycle.
• Maintain strict confidentiality of employee remuneration and personal information.

Time, Attendance and Leave Administration

• Review and reconcile employee attendance information against payroll inputs.
• Verify overtime, shift information, unpaid leave, annual leave, sick leave, family responsibility leave and other payroll-impacting attendance information.
• Identify missing, incomplete or inconsistent attendance records before payroll is finalised.
• Liaise with HR and site management regarding outstanding payroll information and corrections.
• Ensure that approved attendance and leave information is correctly reflected for payroll purposes.

Payroll Reconciliations and Controls

• Perform monthly payroll reconciliations prior to and following payroll processing.
• Reconcile payroll reports against approved employee information and supporting documentation.
• Verify payroll totals, deductions, allowances and other payroll components.
• Investigate payroll variances and discrepancies and elevate unresolved matters.
• Maintain appropriate payroll control schedules and supporting documentation.
• Assist with payroll audits and provide requested supporting records.
• Maintain a clear audit trail for payroll transactions and amendments.

Statutory and Compliance Administration

• Assist with payroll-related statutory administration, including PAYE, UIF and SDL.
• Assist with the preparation and reconciliation of payroll information required for statutory submissions.
• Maintain supporting payroll records required for internal and external audits.
• Assist with employee tax documentation and payroll-related certificates where required.
• Ensure payroll records are maintained securely and confidentially.
• Support compliance with applicable Company policies and payroll procedures.

Finance Administration

• Provide general administrative support to the Finance Department.
• Assist with capturing and processing financial transactions.
• Assist with creditors and debtors administration where required.
• Verify invoices and supporting documentation before processing.
• Assist with supplier and account reconciliations.
• Assist with payment preparation and supporting documentation.
• Maintain accurate finance records, schedules and filing systems.
• Follow up on outstanding supporting documentation and approvals.
• Assist with month-end finance administration and reconciliations.
• Support the Finance team with ad hoc administrative and reporting requirements.

Reporting and Record Management

• Prepare payroll and finance schedules and reports as required by management.
• Maintain organised electronic and physical payroll and finance records.
• Ensure supporting documents are complete, accurate and readily available for audit purposes.
• Provide payroll information and reports to authorised stakeholders when required.
• Ensure payroll and finance administrative tasks are completed within agreed deadlines.

Stakeholder Support

• Liaise with employees, HR, Finance and operational management regarding payroll-related matters.
• Follow up with site management regarding outstanding attendance, overtime and payroll information.
• Provide employees with professional assistance regarding payroll queries.
• Escalate material payroll discrepancies or control concerns to management.
• Maintain professional and confidential relationships when dealing with sensitive financial and employee information.

Please note that if you do not receive a response within 2 weeks, your application has been unsuccessful.