Remuneration Processor

Boardroom Appointments; Germiston; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Boardroom Appointments seeks a Payroll Administrator to process weekly and monthly wages, oversee overtime authorisations, and ensure VIP and ESS integrations run smoothly. You will handle deductions, leave, and wage filings with accuracy, under Managerial oversight.

Applicants should have Grade 12, a VIP course, and at least 3 years’ wage experience, with strong MS Excel and Word skills. The role is based in Germiston, SA, and requires on-site work.

Qualifications

• Grade 12 and VIP course completed.
• At least 3 years experience with wages.
• Strong admin and clerical capabilities with VIP.

Responsibilities

• Process weekly and monthly wages.
• Query excessive overtime and ensure accuracy.
• Ensure earnings and deductions are authorised by BU Manager.
• Update VIP changes and reporting managers accurately.
• Update pay points monthly and meet deadlines.
• Process Salvage Loans correctly.
• Upload pay slips to ESS before payday.
• Print and distribute pay slips for non-ESS staff.
• Handle leave processing in VIP/NBCRFLI online system.
• Maintain filing and wage reports to avoid backlog.

Skills

Organised

Complete forms

Admin procedures

Sense of urgency

Education

Grade 12

VIP Course

Tools

VIP

Microsoft Excel

Microsoft Word

Job description

Ensure all hours for weekly permanent employees upload successfully from Jarrison into Wage Keep

Ensure normal time and overtime hours are correctly processed on Wage Keep

Verify overtime hours are authorised by the Manager on the system

Query unauthorised hours and overtime with the Manager to reduce unnecessary pay queries

Weekly paid employees should be paid 45 hours per week; query deviations with the Manager

Ensure all allowances (sleep out, crane, decanting, moffat, nightshift, dangerous goods) are correctly processed on Wage Keep & VIP

Request petty cash vouchers as indicated on the system

• Ensure all allowances (sleep out, crane, decanting, moffat, nightshift, dangerous goods) are correctly processed on Wage Keep & VIP

  Request petty cash vouchers as indicated on the system

Submit and obtain Manager authorisation for all hours and allowances by 10:00 am every Monday (earlier if notified by Outsource Payroll Manager)

Escalate any late submissions to Payroll Manager

Finalize all hours on Wage Keep by Tuesday 17:00

Submit final Wage Keep report to Site Manager for approval before uploading hours into VIP

Create batch files to import hours from Wage Keep into VIP by Wednesday afternoon

Ensure Wage Keep reports balance with VIP for verification by Outsource Manager

Capture all ad hoc wage inputs correctly on VIP (e.g., Acknowledgment of Debt, Garnishee & Maintenance orders, fines, Union deductions/cancellations)

Provide reasons for employees with zero hours for the week

Correct negative net wages before pay run

Ensure weekend payments are filed correctly

Print weekly pay slips and distribute on Thursday afternoon and Friday morning; attach flyers when required

Assist with weekly wage filing

Payroll Processing

Process weekly and monthly wages

Query excessive overtime

Ensure earnings and deductions are authorised by BU Manager

Update BU changes on VIP and reporting Managers accurately

Update pay points monthly

Ensure deadlines are met

Process Salvage Loans correctly

Upload pay slips to ESS a day before pay day

Print and distribute pay slips for employees without ESS access

Leave Applications

Process annual, sick, and unpaid leave on VIP and NBCRFLI online system weekly

Inform Site Managers of rejected NBCRFLI leave applications

Ensure sick notes and family responsibility leave forms meet criteria with supporting documents

Assist managers and employees with leave queries

Apply for sick bonus once Council submits sick leave bonus report

Ensure December/January leave applications are authorised by Divisional Director and processed before NBCRFLI deadlines

NBCRFLI On-Line Return

Submit online return to Council by the 7th of every month

Filing

Submit filing to Wages Filing Clerk weekly to avoid backlog

Maintain clean offices; mark and file weekly wage reports clearly

General

Work confirmations

Uniform confirmations

COMPETENCIES

Grade 12

VIP Course

At least 3 years experience with wages

Skills Required

Organised

Able to complete forms related to own working area

Able to complete administrative procedures with necessary direction and systems

Personal Attributes

Able to work under pressure

Adaptable

Sense of urgency

Persistent

Knowledge

VIP

Microsoft Excel and Word

Understanding of administrative procedures in own department