HR & Operations Specialist — Manufacturing

Time Personnel; Cape Town; On-site; ZAR 240,000 - 380,000; Full time

Job summary

Time Personnel in Cape Town seeks an HR Operations Administrator to manage HR administration, employee records, and cross‑department scheduling. The role oversees daily operations, coordinates deliveries, installations, and staffing, while ensuring compliance and timely payroll preparation.

The successful candidate brings 4+ years of ops or HR coordination experience in manufacturing or similar settings, with strong Google Workspace proficiency and a valid driver’s license.

Qualifications

• Matric certificate or equivalent qualification.
• At least 4 years’ experience in operations, logistics or office coordination within manufacturing, construction, events or similar environment.
• Proven experience coordinating schedules for deliveries, drivers, installation teams and equipment.
• Minimum 2 years’ experience handling HR administration including leave management and payroll preparation.
• Confident using Google Workspace, spreadsheets, shared calendars and task management platforms.
• Valid driver’s licence.
• First aid certification or Health and Safety training advantageous.

Responsibilities

• Oversee daily operational planning, coordinating deliveries, installations, rentals, and staff schedules.
• Identify scheduling conflicts and address capacity issues across teams; escalate as needed.
• Arrange transport providers and freight for local and international shipments.
• Manage dispatch processes, packing docs, loading and checks for equipment.
• Coordinate with Finance to verify payments before goods release.
• Prepare site info, equipment needs and client contacts for installations.
• Prepare quotations and invoices; record opportunities in the shared pipeline.
• Administer rental schedule from bookings to dispatch and returns.
• Inspect returned rental equipment; document damage and arrange repairs.
• Monitor communications; log tasks and follow-ups in the management system.
• Submit weekly operational and staff reports to Head of Operations and MD.
• Maintain attendance, leave, overtime and payroll data for Finance.
• Support recruitment and onboarding including job ads, interviews and contracts.
• Maintain HR, statutory and workplace safety compliance (UIF, COIDA, EE reporting, safety training).
• Coordinate probation assessments and performance reviews within timeframes.

Skills

Operations coordination

HR administration

Payroll processing

Leave management

Google Workspace

Driver's license

First aid

Task management

Education

Matric / equivalent

Tools

Spreadsheets

Task management platforms

Job description

Time Personnel in Cape Town seeks an HR Operations Administrator to manage HR administration, employee records, and cross‑department scheduling. The role oversees daily operations, coordinates deliveries, installations, and staffing, while ensuring compliance and timely payroll preparation.

The successful candidate brings 4+ years of ops or HR coordination experience in manufacturing or similar settings, with strong Google Workspace proficiency and a valid driver’s license.