Operations and Financial Administrator

RecruitMyMom; Wes-Kaap; On-site; ZAR 89,000 - 134,000; Full time

Job summary

Zohorecruit is seeking a part-time operations finance administrator for a Western Cape NGO, based in Tokai/Cape Town, with a 20-hour week on a 12-month fixed-term contract. The role focuses on statutory compliance, governance, and financial administration while supporting executive leadership.

You will manage trust administration, policies, asset management, and invoicing workflows, plus engage with AI tools to streamline processes.

Qualifications

• Tertiary qualification in Accounting, Finance, Business Administration, or a related field.
• Minimum of 3–5 years working experience in organisational administration.
• High attention to detail and a methodical approach to task execution.
• Numerical aptitude with strong proficiency in Microsoft Excel.
• High willingness to engage with AI tools to streamline operational and administrative processes.
• Familiarity with specialised accounting and workflow tools (e.g., ApprovalMax).
• Knowledge of applying AI solutions to financial systems.

Responsibilities

• Manage organisational administration, governance, policies, and statutory compliance.
• Coordinate Trust and operational meetings, including the preparation and circulation of documentation and accurate minuting.
• Maintain legal compliance, statutory reporting, POPIA requirements, and insurance administration.
• Oversee vehicle licensing, servicing, and official records.
• Assist with financial administration, driving invoice tracking, banking support, and workflow processing.
• Ensure compliance documentation and banking letters are reviewed and updated on a quarterly basis.
• Manage asset registers, uniform stock, insurance claims, and operational resources.
• Ensure all policies, procedures, and organisational records remain accessible, current, and regularly reviewed.

Skills

Attention to detail

Numerical aptitude

Microsoft Excel

AI tools to streamline processes

AI in finance systems

Education

Tertiary qualification in Accounting/Finance/Business Administration

Tools

ApprovalMax

Job description

Tokai, Cape Town, South Africa | Posted on 07/10/2026

• Location Type Hybrid (Part office, Part remote)
• Job Type Fixed Term
• Remuneration Term Per Month
• Date Opened 07/10/2026
• State/Province Western Cape
• Country South Africa

Job Description

Directing the operational flow and financial administration of an established non-profit organisation, this position supports governance, compliance, and organisational efficacy working alongside executive leadership.

The role centres on maintaining statutory compliance, streamlining operational workflows, and managing organisational assets to ensure sustainable stewardship .

Working flexi-time at 20 hours per week, the role balances trust administration, policy management, and day-to-day financial operations. Offered on a 12-month fixed-term contract, there is potential for transition into a permanent position as organisational strategic processes progress.

Key Responsibilities

Manage organisational administration, governance, policies, and statutory compliance .

Coordinate Trust and operational meetings, including the preparation and circulation of documentation and accurate minuting .

Maintain legal compliance, statutory reporting, POPIA requirements, and insurance administration .

Oversee vehicle licensing, servicing, and official records .

Assist with financial administration, driving invoice tracking, banking support, and workflow processing .

Ensure compliance documentation and banking letters are reviewed and updated on a quarterly basis .

Manage asset registers, uniform stock, insurance claims, and operational resources .

Ensure all policies, procedures, and organisational records remain accessible, current, and regularly reviewed .

Requirements

Tertiary Qualification in Accounting, Finance, Business Administration, or a related field.

Minimum of 3–5 years working experience in organisational administration.

High attention to detail and a methodical approach to task execution.

Numerical aptitude with strong proficiency in Microsoft Excel.

High willingness to engage with AI tools to streamline operational and administrative processes.

Familiarity with specialised accounting and workflow tools (e.g., ApprovalMax) .

Knowledge of applying AI solutions to financial systems.