Finance & Admin Coordinator – Cape Town (3-Month Contract)

Brand Influence; Cape Town; Remote; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Completely remote

Professional development

Retirement savings plan

Salary commensurate with experience

Job summary

Brand Influence is seeking a Remote Administrative Support Specialist to join their fully distributed team and support operational needs from anywhere in South Africa. The role emphasizes strong organizational skills, mastery of digital tools, and delivering high-quality administrative support in a remote-first environment.

The ideal candidate will manage calendars, documents, and communication across virtual channels while working independently in a remote setting.

Qualifications

• Extensive experience providing administrative support, especially in a remote setting.
• Proficiency in Microsoft Office Suite and knowledge of virtual collaboration and project management tools.
• Exceptional organizational, time management, and prioritization skills.
• Excellent written and verbal communication for remote interactions.
• Ability to work independently, proactively identify needs, and solve problems remotely.
• Reliable internet connection and a dedicated, quiet home office space are mandatory.

Responsibilities

• Manage electronic calendars, schedule virtual meetings, and coordinate conference calls across time zones.
• Prepare, proofread, and distribute documents, reports, and presentations electronically.
• Maintain and organize digital filing systems and databases with high accuracy.
• Act as primary contact for internal and external inquiries via email and other platforms.
• Process invoices, expense reports, and other financial documentation electronically.
• Support project management by tracking deadlines, coordinating tasks, and communicating updates.

Skills

Administrative support

Remote work

Time management

Communication

Independent work

Tools

Microsoft Office

Asana

Trello

Slack

Zoom

Job description

Remote Administrative Support Specialist

Our client is seeking a highly efficient and self-motivated Remote Administrative Support Specialist to join their fully distributed team. This role is integral to supporting the operational needs of the organization from anywhere in South Africa. You will manage a wide array of administrative tasks, ensuring seamless workflow and effective communication across virtual channels. The ideal candidate possesses exceptional organizational skills, a strong command of digital tools, and a proven ability to deliver high-quality administrative support in a remote-first environment. This is a fantastic opportunity for an experienced professional looking to contribute to a forward-thinking company.

About the Role

Our client is seeking a highly efficient and self-motivated Remote Administrative Support Specialist to join their fully distributed team. This role is integral to supporting the operational needs of the organization from anywhere in South Africa. You will manage a wide array of administrative tasks, ensuring seamless workflow and effective communication across virtual channels. The ideal candidate possesses exceptional organizational skills, a strong command of digital tools, and a proven ability to deliver high-quality administrative support in a remote-first environment. This is a fantastic opportunity for an experienced professional looking to contribute to a forward-thinking company.

Key Responsibilities

• Manage electronic calendars, schedule virtual meetings, and coordinate conference calls across different time zones.
• Prepare, proofread, and distribute documents, reports, and presentations electronically.
• Maintain and organize digital filing systems and databases with a high degree of accuracy.
• Act as a primary point of contact for internal and external inquiries received via email and other digital platforms.
• Process invoices, expense reports, and other financial documentation electronically.
• Support project management activities by tracking deadlines, coordinating tasks, and communicating updates.

Requirements

• Extensive experience providing administrative support , with a significant portion in a remote setting.
• Proficiency in all aspects of Microsoft Office Suite and comprehensive knowledge of virtual collaboration and project management tools (e.g., Asana, Trello, Slack, Zoom).
• Exceptional organizational, time management, and prioritization skills.
• Excellent written and verbal communication abilities tailored for remote interactions.
• Demonstrated ability to work independently, proactively identify needs, and solve problems remotely.
• A reliable internet connection and a dedicated, quiet home office space are mandatory.

Benefits

• Attractive salary commensurate with experience.
• Completely remote work arrangement.
• Professional development and online training opportunities.
• Contribution to retirement savings plan.
• A supportive and