Operations Administrative Assistant - Stellenbosch Vineyards

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Staff wine discounts

Professional growth opportunities

Hybrid work model

Job summary

Placements24 is seeking an Operations Administrative Assistant in Stellenbosch, Western Cape. This hybrid role combines remote and on-site tasks to support the operations and winemaking teams, ensuring smooth daily activities in a fast-paced agricultural setting.

You will coordinate production schedules, manage inventory records, handle supplier communications, and prepare reports. Strong organisational and communication skills are essential, with proficiency in MS Office and a passion for wine.

Qualifications

• Proven experience as an Administrative Assistant, preferably in operations or agricultural settings.

Responsibilities

• Provide administrative support to Operations and Winemaking departments.
• Assist in coordination of vineyard and cellar operations, including scheduling and task management.
• Maintain accurate records of harvest data, production yields, and inventory.
• Manage correspondence with suppliers, growers, and distributors.
• Prepare reports on operational activities and performance metrics.
• Assist with procurement of cellar supplies and equipment.
• Coordinate travel and accommodation for visiting consultants or international teams.
• Manage and organize digital and physical files related to operations.
• Support with compliance documentation and record-keeping for regulatory purposes.
• Liaise with sales and marketing teams to ensure alignment on production and availability.

Skills

Organisational skills

Communication skills

Microsoft Office

Multitasking

Education

National Diploma in Administration, Business Management or related field

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a renowned wine estate in the heart of the Cape Winelands, is seeking a dynamic and detail-oriented Operations Administrative Assistant. This hybrid role, based in beautiful Stellenbosch, Western Cape , requires a candidate who can effectively manage administrative tasks both remotely and on-site. You will play a crucial role in supporting the operations and winemaking teams, ensuring the smooth running of daily activities. The ideal candidate will be highly organized, possess strong communication skills, and be comfortable working in a fast-paced, agricultural business environment. Your responsibilities will encompass a wide range of administrative duties, from coordinating production schedules to managing inventory records and assisting with supplier communications. We are looking for someone who is passionate about wine and operations, and who can contribute to the estate's continued success.

Key Responsibilities

• Provide administrative support to the Operations and Winemaking departments.
• Assist in the coordination of vineyard and cellar operations, including scheduling and task management.
• Maintain accurate records of harvest data, production yields, and inventory.
• Manage correspondence with suppliers, growers, and distributors.
• Prepare reports on operational activities and performance metrics.
• Assist with the procurement of cellar supplies and equipment.
• Coordinate travel and accommodation for visiting consultants or international teams.
• Manage and organise digital and physical files related to operations.
• Support with compliance documentation and record-keeping for regulatory purposes.
• Liaise with sales and marketing teams to ensure alignment on production and availability.

Requirements

• Proven experience as an Administrative Assistant, preferably in operations or agricultural settings.
• Experience working in a hybrid model, balancing remote and in-office responsibilities.
• Excellent organisational skills and a meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritise effectively in a dynamic environment.
• Familiarity with inventory management principles is a plus.
• Must be willing to work from the Stellenbosch, Western Cape estate for a minimum of 2-3 days per week.
• A passion for the wine industry is advantageous.
• Minimum of a National Diploma in Administration, Business Management or a related field.

Benefits

This hybrid role offers a unique opportunity to work within the picturesque and esteemed wine region of Stellenbosch, Western Cape . Our client offers a competitive salary, staff discounts on wine and produce, and opportunities for professional growth within the hospitality and agricultural sectors. You will be part of a dedicated team committed to producing world-class wines, with the flexibility to manage your work effectively. Enjoy the blend of scenic surroundings and a professional work environment. We provide a supportive culture that values innovation and hard work, with pathways for career advancement within our client's esteemed organization. This role is perfect for someone who appreciates fine wine and operational excellence.