Operations & Admin Assistant

Fidelity Services Group; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Fidelity Services Group is seeking an Admin Assistant to report to the Branch Manager. The role covers document management, filing, answering calls, onboarding new hires, and processing data for billing.

The successful candidate will have a matric certificate, at least 2 years of administration experience, and proficiency in Word, Excel, and Outlook. Overtime may be required and owning transport is an advantage.

Qualifications

• Matric certificate or equivalent required.
• Proficiency in MS Word, Excel and Outlook.
• Excellent communication skills required.
• Minimum 2 years in administration or office support.

Responsibilities

• Maintaining a sufficient filling system and document management, including archiving.
• Answering the telephone and taking messages.
• Assisting recruitment with onboarding of new hires and coordinating orientations.
• Dealing with internal and external enquiries.
• Taking meeting minutes and providing admin support to the Branch Manager.
• Meet daily, weekly and monthly deadlines with templates and emails.
• Processing daily vehicle data and monthly hours and kilometres for billing.
• Printing monthly code lists and client details.
• Managing branch stock, uniforms, beverages and stationery.
• Handling ADOC duties and access control requests.

Skills

Excellent communication skills

Verbal and written communication

Honesty and reliability

Assertiveness

Attention to detail

Confidentiality

Time management

Education

Matric certificate or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Fidelity Services Group is seeking an Admin Assistant to report to the Branch Manager. The role covers document management, filing, answering calls, onboarding new hires, and processing data for billing.

The successful candidate will have a matric certificate, at least 2 years of administration experience, and proficiency in Word, Excel, and Outlook. Overtime may be required and owning transport is an advantage.