On-Site Port Admin Coordinator

Placements24; Richards Bay; On-site; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Medical aid

Pension fund contributions

Job summary

Placements24 in Richards Bay, KwaZulu-Natal, seeks an Administrative Coordinator to support port operations with on-site presence. You will manage documentation, coordinate schedules, and ensure smooth communication between departments and external stakeholders.

The role requires strong organizational skills, attention to detail, and the ability to work under pressure in a fast-paced maritime logistics environment. A Grade 12 certificate is required; tertiary qualification is advantageous.

Qualifications

• Previous administrative experience in logistics, shipping or port-related industry.
• Strong organizational and time-management skills; ability to prioritize.
• Excellent communication and interpersonal skills; liaise with diverse stakeholders.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Attention to detail and accuracy in data entry and records management.
• Ability to work full-time on-site at Richards Bay, KwaZulu-Natal.

Responsibilities

• Manage daily administrative tasks to support port operations.
• Maintain accurate records, logs, and databases for shipping and cargo.
• Coordinate schedules for vessel arrivals/departures and port services.
• Prepare and distribute correspondence, reports, and documentation.
• Serve as point of contact for internal and external inquiries.
• Assist with processing invoices, permits, and forms.
• Ensure clear communication between control tower, pilots, and vessel operators.
• Organize and maintain physical and digital filing systems.
• Support management with special projects and admin tasks.
• Uphold safety and security protocols in administration.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Education

Grade 12 certificate

Relevant tertiary qualification (advantageous)

Tools

Microsoft Office Suite

Job description

Placements24 in Richards Bay, KwaZulu-Natal, seeks an Administrative Coordinator to support port operations with on-site presence. You will manage documentation, coordinate schedules, and ensure smooth communication between departments and external stakeholders.

The role requires strong organizational skills, attention to detail, and the ability to work under pressure in a fast-paced maritime logistics environment. A Grade 12 certificate is required; tertiary qualification is advantageous.