Administrative Coordinator - Richards Bay Port Authority

Placements24; Richards Bay; On-site; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Medical aid

Pension fund contributions

Job summary

Placements24 in Richards Bay, KwaZulu-Natal, seeks an Administrative Coordinator to support port operations with on-site presence. You will manage documentation, coordinate schedules, and ensure smooth communication between departments and external stakeholders.

The role requires strong organizational skills, attention to detail, and the ability to work under pressure in a fast-paced maritime logistics environment. A Grade 12 certificate is required; tertiary qualification is advantageous.

Qualifications

• Previous administrative experience in logistics, shipping or port-related industry.
• Strong organizational and time-management skills; ability to prioritize.
• Excellent communication and interpersonal skills; liaise with diverse stakeholders.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Attention to detail and accuracy in data entry and records management.
• Ability to work full-time on-site at Richards Bay, KwaZulu-Natal.

Responsibilities

• Manage daily administrative tasks to support port operations.
• Maintain accurate records, logs, and databases for shipping and cargo.
• Coordinate schedules for vessel arrivals/departures and port services.
• Prepare and distribute correspondence, reports, and documentation.
• Serve as point of contact for internal and external inquiries.
• Assist with processing invoices, permits, and forms.
• Ensure clear communication between control tower, pilots, and vessel operators.
• Organize and maintain physical and digital filing systems.
• Support management with special projects and admin tasks.
• Uphold safety and security protocols in administration.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Education

Grade 12 certificate

Relevant tertiary qualification (advantageous)

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a key player in the maritime logistics sector, is looking for a meticulous and proactive Administrative Coordinator to join their operations based in Richards Bay, KwaZulu-Natal . This is an on-site position, requiring your full presence at our client's facility. You will be integral to the smooth functioning of port operations by providing comprehensive administrative support. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. Your responsibilities will include managing documentation, coordinating schedules, and ensuring efficient communication flow between various departments and external stakeholders involved in port activities. This role demands a high level of professionalism and a commitment to maintaining operational excellence within the dynamic port environment.

Key Responsibilities

• Manage daily administrative tasks to support port operations and management.
• Maintain accurate and up-to-date records, logs, and databases related to shipping and cargo.
• Coordinate schedules for vessel arrivals/departures, pilotage, and other port services.
• Prepare and distribute correspondence, reports, and other necessary documentation.
• Serve as a point of contact for internal queries and external inquiries from shipping agents and customs officials.
• Assist with the processing of invoices, permits, and operational forms.
• Ensure efficient communication flow between the control tower, pilots, and vessel operators.
• Organize and maintain physical and digital filing systems for operational documents.
• Support management with special projects and administrative assignments.
• Uphold safety and security protocols within the administrative functions.

Requirements

• Previous administrative experience, preferably within a logistics, shipping, or port-related industry.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to liaise professionally with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and accuracy in data entry and document management.
• Ability to work under pressure and meet deadlines in a demanding environment.
• Must be able to work full-time on-site at our Richards Bay, KwaZulu-Natal location.
• A proactive attitude and a commitment to operational efficiency.
• Ability to work independently and as part of a team.
• A Grade 12 certificate or equivalent is required; a relevant tertiary qualification is advantageous.

Benefits

Our client offers a competitive salary package and comprehensive benefits, including medical aid and pension fund contributions, for this on-site role in Richards Bay, KwaZulu-Natal . You will gain invaluable experience working within a critical South African economic hub, contributing directly to the nation's trade and logistics. The company provides a stable working environment and opportunities for professional growth within the maritime sector. You will be part of a dedicated team focused on ensuring the seamless operation of one of the country's busiest ports. We believe in fostering a professional atmosphere where your contributions are recognized and valued, offering a clear career path for dedicated individuals.