Office & Secretariat Coordinator for Chief Directorate

EdUpStairs; Bloemfontein; On-site; ZAR 304,000 - 372,000; Full time

Job summary

EdUpStairs in Bloemfontein is seeking a qualified Office Administrator to provide receptionist and secretariat support for the Provincial Office. The role involves diary management for the Chief Director, records management, and coordination of budgets and supply chain for the Directorate.

Requirements include a National Diploma or Bachelor's degree in relevant fields and at least one year of office administration experience. Strong communication and organizational skills are essential.

Qualifications

• Three-year National Diploma (NQF 6) or Undergraduate Bachelor Degree (NQF 7) in Office Management, Information Management and Technology, Public Administration, Business Administration, Business Management, Public Management.
• One year functional experience in office administration/secretariat services.
• Knowledge of departmental policies and procedure.

Responsibilities

• Provide receptionist support to the Branch/Office/Chief Directorate/Directorate including diary management for the Chief Director.
• Render a Secretariat Service for the Office of the Chief Director.
• Assist in monitoring and maintaining the budget including the supply chain for the Chief/Directorate.
• Facilitate and coordinate all logistical and resource requirements of the Chief/Directorate.
• Provide Management information and records management services in the Chief/Directorate.
• Track and monitor project tasks within the Chief Directorate/Directorate.

Skills

Facilitation

Interpersonal skills

Verbal & written communication

Telephone etiquette

Organising

Decision making

Analytical skills

Project management

Planning

Computer skills

Education

NQF 6 Diploma

Bachelor's degree

Job description

EdUpStairs in Bloemfontein is seeking a qualified Office Administrator to provide receptionist and secretariat support for the Provincial Office. The role involves diary management for the Chief Director, records management, and coordination of budgets and supply chain for the Directorate.

Requirements include a National Diploma or Bachelor's degree in relevant fields and at least one year of office administration experience. Strong communication and organizational skills are essential.