Office Manager

Placements24; Kempton Park; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Professional development

Job summary

Placements24 is seeking a proactive Office Manager to oversee daily office operations in Tembisa, Gauteng. You will be the primary contact for staff and vendors, ensuring an efficient, organized workplace and a positive working environment.

The ideal candidate will have proven office management experience, strong organizational and leadership skills, and proficiency with MS Office. This role focuses on policy development, vendor management, and staff coordination to support productivity.

Qualifications

• Experience as Office Manager or similar administrative management role.
• Strong organizational and multitasking abilities.
• Familiarity with health, safety, and security regulations.
• Excellent communication and negotiating skills.
• Ability to work under pressure and manage budgets.

Responsibilities

• Oversee and manage the day-to-day operations of the office, ensuring a high level of efficiency.
• Manage vendor relationships, including negotiating contracts and ensuring timely delivery of goods and services.
• Maintain office supplies inventory and place orders as needed to ensure adequate stock levels.
• Develop and implement office policies and procedures to streamline operations and improve efficiency.
• Supervise and coordinate the activities of administrative staff, providing guidance and support.
• Manage the reception area, ensuring a welcoming and professional environment for visitors.
• Oversee the maintenance and repair of office facilities and equipment.
• Assist with event planning and coordination for company meetings and social gatherings.
• Ensure compliance with health, safety, and security regulations within the office premises.
• Handle incoming and outgoing mail and deliveries, distributing them to the appropriate departments or individuals.

Skills

Organizational skills

Time management

Leadership

Interpersonal skills

Communication

Negotiation

Budget awareness

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a dedicated and proactive Office Manager to oversee the daily operations of their office located in Tembisa, Gauteng . This is a crucial role responsible for ensuring that the workplace is efficient, organized, and conducive to productivity. The Office Manager will act as the primary point of contact for staff, visitors, and external vendors, managing a wide array of administrative functions. You will play a key role in maintaining the company's professional image and ensuring a positive working environment for all employees. This position requires a highly organized individual with excellent interpersonal skills and a strong ability to manage multiple tasks concurrently. If you thrive in a hands-on role where you can make a tangible impact on the smooth running of an organization, this opportunity in Tembisa is ideal for you.

Key Responsibilities

• Oversee and manage the day-to-day operations of the office, ensuring a high level of efficiency.
• Manage vendor relationships, including negotiating contracts and ensuring timely delivery of goods and services.
• Maintain office supplies inventory and place orders as needed to ensure adequate stock levels.
• Develop and implement office policies and procedures to streamline operations and improve efficiency.
• Supervise and coordinate the activities of administrative staff, providing guidance and support.
• Manage the reception area, ensuring a welcoming and professional environment for visitors.
• Oversee the maintenance and repair of office facilities and equipment.
• Assist with event planning and coordination for company meetings and social gatherings.
• Ensure compliance with health, safety, and security regulations within the office premises.
• Handle incoming and outgoing mail and deliveries, distributing them to the appropriate departments or individuals.

Requirements

• Proven experience in an Office Manager or similar administrative management role.
• Excellent organizational, planning, and time-management skills.
• Strong leadership and interpersonal skills, with the ability to motivate and manage a team.
• Proficiency in standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and negotiation skills.
• Ability to handle multiple priorities and work effectively under pressure.
• Knowledge of health, safety, and security regulations relevant to office environments.
• Problem-solving abilities and a proactive approach to identifying and resolving issues.
• A positive attitude and a commitment to creating a productive work atmosphere.
• Experience with budget management for office operations is a plus.

Benefits

Our client offers a competitive remuneration package and a supportive work environment in Tembisa, Gauteng . Benefits include a comprehensive medical aid plan, a provident fund, and opportunities for professional development. We believe in fostering a culture of growth and provide resources to help our employees excel. Join a team that values dedication and efficiency and contribute to the ongoing success of our organization.