Office Attendant

Arch Staffing SA; Cape Town; Presencial; ZAR 180.000 - 300.000; Jornada completa

Descripción de la vacante

Arch Staffing SA is seeking an organized facilities/office support role to help maintain smooth daily operations in the Cape Town area. You will stock supply stations, sort mail, prepare shipments, and assist with conference room setup and guest reception.

The role also covers inventory tracking and ad hoc errands to support staff and maintain a clean, functional workspace. Responsibilities include coordinating mail and deliveries, assisting with room bookings, and ensuring materials and

Responsabilidades

• Stock and replenish supply stations, kitchen areas, copy rooms, and common areas during each shift.
• Sort and route incoming mail and packages to correct departments and recipients, flag urgent items.
• Prepare outgoing mail and shipments with postage, labels, and courier pickups (FedEx, Courier Guy, RAM).
• Set up conference rooms before meetings, arrange furniture, test AV equipment, and stage refreshments.
• Break down and reset meeting rooms promptly after meetings to keep the calendar available.
• Maintain cleanliness and order in break rooms, copy rooms, restrooms, and reception areas between janitorial visits.
• Support reception by checking in visitors, printing security badges, and escorting guests.
• Track supply inventory levels and submit reorder requests using the facilities system where available.
• Move furniture, boxes, and equipment for reconfigurations and events on short notice.
• Respond to ad hoc staff requests, including errands and document deliveries, within the same business day.

Descripción del empleo

Duties and responsibilities

• Stock and replenish supply stations, kitchen areas, copy rooms, and common areas throughout each shift.
• Sort and route incoming mail and packages to the correct department or recipient, flagging urgent items for immediate delivery.
• Prepare outgoing mail and shipments by applying postage, labeling packages, and scheduling FedEx, Courier Guy, RAM pickups and etc.
• Set up conference rooms ahead of scheduled meetings, arranging furniture, testing AV equipment, and staging refreshments.
• Break down and reset meeting rooms promptly after each meeting to keep the booking calendar available for the next reservation.
• Maintain cleanliness and order in break rooms, copy rooms, restrooms, and reception areas between scheduled janitorial visits.
• Support reception staff by checking in visitors, printing security badges, and escorting guests to conference rooms.
• Track supply inventory levels and submit reorder requests before stations run empty, using a facilities request system where one exists.
• Move furniture, boxes, and equipment for office reconfigurations, new-hire desk setups, and one-off events on short notice.
• Respond to ad hoc staff requests, including errands, document deliveries, and equipment moves, within the same business day.