Office Assistant

Marvel Placement Consultants; Gauteng; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Marvel Placement Consultants in South Africa seeks an experienced administrative professional to handle reception duties, fleet management, security, and a broad range of office support tasks. You will welcome visitors, manage calls, coordinate travel, and assist with events while maintaining records and safety protocols.

The role requires Matric and at least 4 years of office administration experience, with advanced MS Word/Excel/Outlook skills and a clean driving license; vehicle ownership is

Qualifications

• Matric (Grade 12) and minimum 4 years' experience in office administration and reception duties.
• Proficiency in Word, Excel and Outlook at Advanced level.
• Advantageous: owning a vehicle and a valid Driver's License.

Responsibilities

• Welcome and direct clients and visitors in a courteous and professional manner.
• Answer, screen and direct incoming calls and handle general inquiries.
• Maintain a neat and organised reception and conference room area.
• Coordinate and schedule appointments, meetings, and boardroom bookings.
• Prepare meeting agendas and take accurate minutes.
• Manage incoming and outgoing mail and courier deliveries.
• Handle sensitive and confidential information discreetly.
• Ensure proper visitor identification and maintain security protocols.
• Issue vehicle checklists to Drivers and monitor vehicle usage.
• Schedule and arrange vehicle servicing and roadworthy testing.
• Procure fleet-related maintenance items and complete license renewal documentation.
• Submit insurance claims and compile incident reports.
• Reconcile fleet statements and maintain tracking systems and logbooks.
• Prepare and submit monthly fleet management reports.
• Oversee general maintenance of the office building.
• Monitor and manage health and safety equipment and infrastructure.
• Ensure functionality of security systems, including access controls and intercoms.
• Enforce building safety and emergency protocols.
• Book flights, car rentals, and accommodation for staff and management.
• Manage travel documentation and confirmations.
• Ensure travel arrangements are aligned with internal policies.
• Respond to emails and internal queries in a timely and professional manner.
• Order and manage office supplies such as stationery, cleaning materials, and groceries.
• Coordinate with IT service providers for system issues and equipment setups.
• Assist in performing documents, performing data entry, filing, and photocopying.
• Support internal teams with cross-functional administrative tasks.
• Organise and facilitate expos, open days and company events as required.
• Manage company telecommunications systems and internet providers.
• Coordinate the ordering of printed marketing materials such as business cards and brochures.
• Maintain and update contact with service providers and external stakeholders.
• Maintain records of insurance policies and manage claims when necessary.
• Monitor and implement basic health and safety protocols in the workplace.
• Assist with compliance documentation and periodic audits.

Skills

Office administration

Reception duties

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Telephone etiquette

Education

Matric (Grade 12)

Tools

Vehicle ownership

Driver's license

Job description

Minimum Requirements

Matric (Grade 12). Minimum of 4 years' experience in office administration and reception duties. Proficiency in Microsoft Word, Excel and Outlook (Advanced level). Advantageous: Vehicle and valid Drivers License. Experience in the construction industry will be advantageous. Professional communication and telephone etiquette.

Roles and Responsibilities

Reception Duties

• Welcome and direct clients and visitors in a courteous and professional manner.
• Answer, screen and direct incoming calls and handle general inquiries.
• Maintain a neat and organised reception and conference room area.
• Coordinate and schedule appointments, meetings, and boardroom bookings.
• Prepare meeting agendas and take accurate minutes.
• Manage incoming and outgoing mail and courier deliveries.
• Handle sensitive and confidential information discreetly.
• Ensure proper visitor identification and maintain security protocols.

Fleet Management

• Issue vehicle checklists to Drivers and monitor vehicle usage.
• Schedule and arrange vehicle servicing and roadworthy testing.
• Procure fleet-related maintenance items and complete license renewal documentation.
• Submit insurance claims and compile incident reports.
• Reconcile fleet statements and maintain tracking systems and logbooks.
• Prepare and submit monthly fleet management reports.

Security & Building Maintenance

• Oversee general maintenance of the office building.
• Monitor and manage health and safety equipment and infrastructure.
• Ensure functionality of security systems, including access controls and intercoms.
• Enforce building safety and emergency protocols

Travel Coordination

• Book flights, car rentals, and accommodation for staff and management.
• Manage travel documentation and confirmations.
• Ensure travel arrangements are aligned with internal policies

Administrative Support

• Respond to emails and internal queries in a timely and professional manner.
• Order and manage office supplies such as stationery, cleaning materials, and groceries.
• Coordinate with IT service providers for system issues and equipment setups.
• Assist in performing documents, performing data entry, filing, and photocopying.
• Support internal teams with cross-functional administrative tasks.
• Organise and facilitate expos, open days and company events as required.

Communication & Media

• Manage company telecommunications systems and internet providers.
• Coordinate the ordering of printed marketing materials such as business cards and brochures.
• Maintain and update contact with service providers and external stakeholders.

Insurance and Health & Safety Management

• Maintain records of insurance policies and manage claims when necessary.
• Monitor and implement basic health and safety protocols in the workplace.
• Assist with compliance documentation and periodic audits.

Closing Date

Submissions for this vacancy will close on 13 August 2026.

PoPI Act

Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013) . Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive".