Front of House Administrator

O'Brien Recruitment; Milnerton; Presencial; ZAR 1.339.000 - 2.009.000; Jornada completa

Descripción de la vacante

O'Brien Recruitment in Milnerton, Western Cape, is seeking a professional receptionist to manage front-desk activities and a range of administrative functions in a busy office environment. You will answer calls, take messages, transfer to the correct person, handle courier tasks, assist with invoicing and PODs, and help with stationery and monthly non-stock billing.

The ideal candidate has 3+ years' experience, Matric with accounting understanding (N4/N5 advantageous), strong communication,

Formación

• 3+ years’ experience as a receptionist or in similar admin role.
• Matric with understanding of accounting principles; N4/N5 accounting would be an advantage.
• Ability to multitask and work under pressure.
• Excellent written and verbal communication skills.
• Ability to handle confidential information.
• Strong organisational skills and tidy workspace.
• Punctual with good time management.
• Able to work independently and as part of a team.
• Friendly with a pleasant demeanour.
• Creative mind with Canva knowledge an advantage.

Responsabilidades

• Reception and Telephone Management: Keep the workstation and surrounding areas neat. Maintain a professional and friendly manner with staff and customers. Answer calls professionally and take detailed messages. Transfer calls to the appropriate person or department. Respond to general customer queries and enquiries.
• Accounts Functions: Draw missing Proof of Delivery (POD) reports from the in-house system. Scan signed invoices into the system, and sort and file signed invoices. Track missing PODs for the Cape Town and Johannesburg branches and liaise with couriers. Receive and sign for parcels. Book courier collections, track client parcels and follow up where necessary. Request approval for supplier courier expenses and capture them on the accounting package. Collect drivers’ petrol slips and complete the monthly reconciliation. Assist with other ad hoc tasks as required.
• Administrative Functions: Capture staff time and attendance. Capture and file staff leave applications. Ensure office stationery, groceries and cleaning materials are ordered as needed. Ensure all monthly non-stock billing is submitted to Head Office for payment.

Conocimientos

Written and verbal communication

Multitasking

Organisational skills

Time management

Confidentiality

Teamwork

Punctuality

Independent working

Friendly demeanour

Canva knowledge

Educación

Matric with accounting principles

N4/N5 Accounting advantageous

Herramientas

Canva

Descripción del empleo

Minimum Requirements

• At least 3 years’ experience as a receptionist or in a similar role involving administrative functions.
• Matric, with a good understanding of accounting principles and functions. N4/N5 Accounting would be an advantage and provide scope for future expansion of the role.
• Ability to multitask and work well under pressure.
• Good written and verbal communication skills.
• Ability to handle confidential information.
• Strong organisational skills and the ability to keep a workspace neat and tidy.
• Punctual with good time management skills.
• Ability to work independently and as part of a team.
• Friendly with a pleasant demeanour.
• A creative mind and a good working knowledge of Canva would be an advantage.

Duties and Responsibilities

Reception and Telephone Management

• Keep the workstation and surrounding areas neat and assist colleagues during break times.
• Maintain a professional and friendly manner when dealing with staff and customers.
• Answer calls professionally and take detailed, accurate messages where necessary.
• Transfer calls to the appropriate person or department.
• Respond to general customer queries and enquiries where possible.

Accounts Functions

• Draw missing Proof of Delivery (POD) reports from the in-house system.
• Scan signed invoices into the system, and sort and file signed invoices.
• Track missing PODs for the Cape Town and Johannesburg branches and liaise with couriers.
• Receive and sign for parcels.
• Book courier collections, track client parcels and follow up where necessary.
• Request approval for supplier courier expenses and capture them on the accounting package.
• Collect drivers’ petrol slips and complete the monthly reconciliation.
• Assist with other ad hoc tasks as required.

Administrative Functions

• Capture staff time and attendance.
• Capture and file staff leave applications.
• Ensure office stationery, groceries and cleaning materials are ordered as needed.
• Ensure all monthly non-stock billing is submitted to Head Office for payment.