Marketing Assistant

JVR Software; East London; On-site; ZAR 180,000 - 240,000; Full time

Job summary

JVR Software is seeking a Marketing Administration professional to support filing, calendars, databases, and daily department tasks in East London. You will coordinate product samples, manage communications, and assist with supplier and event logistics.

The role focuses on maintaining marketing records, handling inquiries, and supporting influencer programs, retailers, and campaigns within a busy marketing team.

Qualifications

• Diploma or Degree in Marketing, Communications, Business Administration, or a related field.
• 2 years' experience in an administrative, marketing assistant, coordinator support, or office administration role.
• Strong organisational and administrative skills.
• Proficient in Microsoft Office and marketing platforms.
• Strong written and verbal communication skills.

Responsibilities

• Maintain marketing filing systems, shared folders, and documentation.
• Assist with maintaining marketing calendars and activity schedules.
• Maintain marketing databases, contact lists, and distribution lists.
• Support general administrative requirements within the marketing department.
• Monitor shared inboxes and route enquiries to the appropriate stakeholders.
• Manage shared marketing resources and content libraries.
• Resolve customer service and order-related issues in collaboration with relevant departments.
• Submit monthly advertising invoices, including Meta advertising expenses, to the Accounts Department.
• Coordinate product samples for influencers, media, suppliers, and internal stakeholders.
• Track sample requests, dispatches, and inventory.
• Maintain records promotional product allocations.
• Coordinate courier collections and deliveries.
• Raise purchase orders and obtain quotations when required.
• Assist with supplier onboarding documentation and record keeping.
• Track invoices and ensure supporting documentation is available.
• Follow up on outstanding supplier information and approvals.
• Assist with event planning logistics and administration.
• Coordinate venues, attendee lists, catering, deliveries, travel and administrative requirements.
• Assist with post-event administration and documentation.
• Process product requests, deliveries, courier arrangements and administrative support for influencer and ambassador programmes.
• Assist with store check administration and reporting.
• Compile retailer and promotional information as required.
• Coordinate submission of retailer marketing assets and documentation.
• Maintain promotional calendars and activity trackers.

Skills

Strong communication

Organisational skills

Marketing knowledge

Education

Diploma/Degree in Marketing, Communications, Business Admin or related field

Tools

Microsoft Office

Marketing platforms

Monday.com

Job description

• Diploma or Degree in Marketing, Communications, Business Administration, or a related field.
• 2 years' experience in an administrative, marketing assistant, coordinator support, or office administration role.
• Strong organisational and administrative skills.
• Proficient in Microsoft Office and marketing platforms.
• Strong written and verbal communication skills.

Advantageous:

• Experience in a marketing department.
• Experience with Monday.com.
• Experience coordinating product dispatch and samples.

Minimum Requirements

Essential:

• Diploma or Degree in Marketing, Communications, Business Administration, or a related field.
• 2 years' experience in an administrative, marketing assistant, coordinator support, or office administration role.
• Strong organisational and administrative skills.
• Proficient in Microsoft Office and marketing platforms.
• Strong written and verbal communication skills.

Advantageous:

• Experience in a marketing department.
• Experience with Monday.com.
• Experience coordinating product dispatch and samples.

Marketing Administration

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• Maintain marketing filing systems, shared folders, and documentation.
• Assist with maintaining marketing calendars and activity schedules.
• Maintain marketing databases, contact lists, and distribution lists.
• Support general administrative requirements within the marketing department.

Email & Communication Management

• Monitor shared inboxes and route enquiries to the appropriate stakeholders.
• Manage shared marketing resources and content libraries.
• Resolve customer service and order-related issues in collaboration with relevant departments.
• Submit monthly advertising invoices, including Meta advertising expenses, to the Accounts Department.

Product & Sample Coordination

• Coordinate product samples for influencers, media, suppliers, and internal stakeholders.
• Track sample requests, dispatches, and inventory.
• Maintain records promotional product allocations.
• Coordinate courier collections and deliveries.

Supplier & Purchase Administration

• Raise purchase orders and obtain quotations when required.
• Assist with supplier onboarding documentation and record keeping.
• Track invoices and ensure supporting documentation is available.
• Follow up on outstanding supplier information and approvals.

Event & Activation Administration

• Assist with event planning logistics and administration.
• Coordinate venues, attendee lists, catering, deliveries, travel and administrative requirements.
• Assist with post-event administration and documentation.
• Process product requests, deliveries, courier arrangements and administrative support for influencer and ambassador programmes.

Retail & Trade Marketing Support

• Assist with store check administration and reporting.
• Compile retailer and promotional information as required.
• Coordinate submission of retailer marketing assets and documentation.
• Maintain promotional calendars and activity trackers.