Marketing Coordinator: Operations

Boardroom Appointments; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Boardroom Appointments is seeking a Marketing Coordinator to support operations and administration within the marketing function in Pretoria. The role focuses on marketing payments, budget controls, file management, and coordinating with partners and retailers.

The ideal candidate has strong writing, planning and relationship-building skills, with experience in marketing administration and WordPress. Proficiency in Microsoft Office or Google Suite is essential, as is the ability to work across

Qualifications

• Matric (Grade 12) or equivalent
• Experience in marketing administration
• Proficiency with Microsoft Office or Google Workspace
• Experience with WordPress
• Excellent writing and communication skills
• Strong organisational and planning abilities
• Ability to build rapport with partners, suppliers and retailers

Responsibilities

• Assist Finance with B2C marketing payments requests
• Assist with budget reconciliations where required
• Seek approvals for marketing expenses and report against budget
• Keep marketing folders updated and files organized
• Assist with event planning (conferences, awards, shoots)
• Support marketing team with administrative tasks
• Conduct research and implement marketing tasks
• Manage affiliate program tooling and tracking
• Coordinate display requirements with retailers and partners
• Assist with Syndigo software updates for retailer listings
• Compile monthly reports on retail rich content (time on page, engagement, conversions)
• Provide data-driven insights and recommendations
• Ensure quality management system (QMS) guidelines are followed

Skills

Marketing administration

Excellent writing

Organisational and planning skills

Relationship building

Marketing research

Education

Matric (Grade 12)

Tools

Microsoft Office / Google Suite

WordPress

Job description

About the job Marketing Coordinator: Operations

• Matric (Grade 12)
• Marketing Administration
• Proficient in Microsoft Suite or Google Suite
• Marketing research
• Understanding of WordPress
• Excellent writing skills
• Excellent organisational and planning skills
• Building rapport and relationships with key partners, suppliers and retailers

Responsibilities:

• Assist the Finance Department with all B2C Marketing payments-related requests
• Assist with budget recons where required
• Get approval from the relevant line manager for marketing expenses as they occur and report on this to the line manager, ensuring spend is in line with budget line items
• Ensure that Marketing folders are kept up to date and that all files are saved in the relevant folders
• Assist with event planning (including conferences, awards, shoots and other events) where such events are approved in the strategy
• Assist Marketing team with general administrative tasks
• Conduct research on and assist with implementation of marketing tasks
• Assist VOC function by ensuring review collection software is in working order and take ownership for managing software for any tactics or changes requested
• Make arrangements for products to be shipped to publishers, reviewers where necessary
• Assist with retailer requirements for either online or in-store marketing initiatives
• Assist with the updating and management of our brand accreditations
• Take responsibility for the annual awards, conference attending or speaker opportunities calendar.
• Apply for these opportunities and submit applications once approval has beenreceived
• Assist with cross-functional marketing projects by creating and compiling Monday.com boards, scheduling check ins, allocating tasks, and sending updates and reminders to teammembers
• Focus on recruiting suitable affiliates for our programs to diversify our affiliate type. Keep track of growth trough including new recruits in monthly affiliate report
• Record keeping of affiliate sales and returns
• Have a comprehensive understanding of the systems and software used for the affiliate program
• Assist with the updating of coupons and other marketing material on affiliate platform
• Assist with sending of mailers to affiliates through the affiliate platform
• Assist with execution of affiliate strategy and driving of revenue targets and outcomes
• Evaluate affiliate applications and verifying affiliates before accepting them into the program
• Provide effective support to affiliates
• Assist with the compilation of affiliate reports
• Check and report on affiliate keyword violations
• Have a comprehensive understanding for systems and software used for retailer rich content enhancement
• Coordinate with retail partners, key account managers and management to understand and execute retailer in-store display requirements
• Debrief copy and design teams on display requirements and get approval from management
• Continuously keep teams up to date on display progress
• Provide support to all retailer partners when required
• Assist with Syndigo software updates when required for retailer online listings
• Analyze data and compile monthly reports on retail rich content to show time on page, engagement rates, conversions, etc.
• Interpret data to outline valuable insights and make recommendations where applicable
• Ensure that QMS guidelines are adhered to
• Ensure that all supporting documents and records are kept to date
• Ensure that all processes are kept relevant