Marketing Assistant

Abantu Staffing Solutions; East London; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Abantu Staffing Solutions seeks a Marketing Administrator to support operations, admin tasks, and coordination of campaigns and samples in East London. You will maintain filing systems, calendars, databases, and distribute marketing content with accuracy and professionalism.

Ideal candidates hold a diploma or degree in marketing or related fields, plus at least two years in admin or marketing support, with strong organisation and excellent communication skills.

Qualifications

• Diploma or Degree in Marketing, Communications, Business Administration, or a related field.
• 2 years' experience in an administrative, marketing assistant, coordinator support, or office administration role.
• Strong organisational and administrative skills.
• Proficient in Microsoft Office and marketing platforms.
• Strong written and verbal communication skills.

Responsibilities

• Marketing Administration: Maintain filing systems, shared folders, and documentation; assist with calendars and activity schedules; maintain databases and distribution lists; support marketing department admin.
• Email & Communication Management: Monitor shared inboxes, route enquiries, manage resources, resolve customer service and order issues, submit monthly advertising invoices to Accounts.
• Product & Sample Coordination: Coordinate product samples for influencers, media, suppliers; track requests, dispatches, inventory; manage sample allocations and courier logistics.
• Supplier & Purchase Administration: Raise purchase orders, obtain quotations, onboarding docs, track invoices, follow up on supplier information.
• Event & Activation Administration: Assist event planning logistics, coordinate venues, attendee lists, catering, travel, deliveries; post-event admin and documentation.
• Retail & Trade Marketing Support: Assist store check administration, compile retailer information, coordinate asset submissions, maintain calendars and trackers.

Skills

Organisational skills

Administrative skills

Written communication

Verbal communication

Education

Diploma/Degree in Marketing or related field

Tools

Microsoft Office

Marketing platforms

Job description

Minimum Requirements Essential

Diploma or Degree in Marketing, Communications, Business Administration, or a related field. 2 years' experience in an administrative, marketing assistant, coordinator support, or office administration role. Strong organisational and administrative skills. Proficient in Microsoft Office and marketing platforms. Strong written and verbal communication skills.

Advantageous

Experience in a marketing department. Experience with Monday.com. Experience coordinating product dispatch and samples.

Responsibilities

Marketing Administration

Maintain marketing filing systems, shared folders, and documentation. Assist with maintaining marketing calendars and activity schedules. Maintain marketing databases, contact lists, and distribution lists. Support general administrative requirements within the marketing department.

Email & Communication Management

Monitor shared inboxes and route enquiries to the appropriate stakeholders. Manage shared marketing resources and content libraries. Resolve customer service and order-related issues in collaboration with relevant departments. Submit monthly advertising invoices, including Meta advertising expenses, to the Accounts Department.

Product & Sample Coordination

Coordinate product samples for influencers, media, suppliers, and internal stakeholders. Track sample requests, dispatches, and inventory. Maintain records promotional product allocations. Coordinate courier collections and deliveries.

Supplier & Purchase Administration

Raise purchase orders and obtain quotations when required. Assist with supplier onboarding documentation and record keeping. Track invoices and ensure supporting documentation is available. Follow up on outstanding supplier information and approvals.

Event & Activation Administration

Assist with event planning logistics and administration. Coordinate venues, attendee lists, catering, deliveries, travel and administrative requirements. Assist with post-event administration and documentation. Process product requests, deliveries, courier arrangements and administrative support for influencer and ambassador programmes.

Retail & Trade Marketing Support

Assist with store check administration and reporting. Compile retailer and promotional information as required. Coordinate submission of retailer marketing assets and documentation. Maintain promotional calendars and activity trackers.