Luxury Event Catering Coordinator

Placements24; Mtubatuba Local Municipality; On-site; ZAR 250,000 - 420,000; Full time

Benefits offered by this job

Medical aid contributions

Performance-based bonuses

Job summary

Placements24 in Richards Bay seeks a Luxury Event Catering Coordinator to oversee end-to-end execution of high-end catering events, from client consultation to on-site service.

You will manage logistics, timelines, staff, and vendor coordination, while collaborating with culinary teams to ensure flawless presentation and guest experience.

This role requires meticulous organization, exceptional communication, and flexibility to work evenings and weekends in a vibrant coastal setting.

Qualifications

• Minimum of 3 years of experience in event coordination or catering management.
• Experience with luxury or high-end events.
• Excellent communication and client-facing skills.
• Flexibility to work evenings, weekends and public holidays as required by events.

Responsibilities

• Coordinate all logistical elements of luxury catering events, including scheduling, staffing, vendor management, and venue liaison.
• Serve as the primary point of contact for clients, guiding them through menu selection and event planning.
• Develop detailed event timelines and run sheets, ensuring all team members are informed and prepared.
• Oversee on-site event execution, ensuring adherence to timelines, quality standards, and client specifications.
• Manage inventory of catering supplies and equipment, ensuring adequate stock levels and proper maintenance.
• Collaborate with the culinary team to ensure menu accuracy, presentation standards, and timely preparation.
• Troubleshoot and resolve on-site issues in a calm and professional manner.
• Conduct post-event follow-ups with clients to gather feedback and ensure satisfaction.
• Maintain and update client databases and event records accurately.
• Assist in developing proposals and quotations for potential clients.

Skills

Communication

Time management

Organizational skills

Client-facing

Tools

Microsoft Office

Event management software

Job description

About the Role

Our client, a premier catering service provider in Richards Bay, KwaZulu-Natal , is seeking a meticulous and passionate Luxury Event Catering Coordinator. This role is integral to ensuring the seamless execution of high-end events, from initial client consultation to final service delivery. You will be responsible for managing all logistical aspects of catered events, ensuring that every detail meets the exacting standards expected by our discerning clientele. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong understanding of luxury event etiquette. You will work closely with the catering team, venue managers, and clients to create unforgettable experiences. This is a fantastic opportunity to advance your career in event management within a dynamic and growing company in the vibrant coastal city of Richards Bay .

Key Responsibilities

• Coordinate all logistical elements of luxury catering events, including scheduling, staffing, vendor management, and venue liaison.
• Serve as the primary point of contact for clients, guiding them through the menu selection, event planning, and customization process.
• Develop detailed event timelines and run sheets, ensuring all team members are informed and prepared.
• Oversee on-site event execution, ensuring adherence to timelines, quality standards, and client specifications.
• Manage inventory of catering supplies and equipment, ensuring adequate stock levels and proper maintenance.
• Collaborate with the culinary team to ensure menu accuracy, presentation standards, and timely preparation.
• Troubleshoot and resolve any on-site issues that may arise during events in a calm and professional manner.
• Conduct post-event follow-ups with clients to gather feedback and ensure satisfaction.
• Maintain and update client databases and event records accurately.
• Assist in the development of proposals and quotations for potential clients.

Requirements

• Minimum of 3 years of experience in event coordination or catering management, with a focus on luxury or high-end events.
• Proven ability to manage multiple events simultaneously, with exceptional organizational and time management skills.
• Excellent communication, interpersonal, and client-facing skills.
• Strong problem-solving abilities and a proactive approach to challenges.
• Proficiency in Microsoft Office Suite and event management software.
• A professional appearance and demeanor suitable for high-profile events.
• Flexibility to work evenings, weekends, and public holidays as required by the event schedule.
• Knowledge of food and beverage service standards is a plus.
• Experience in Richards Bay or surrounding areas is advantageous.
• A passion for hospitality and creating exceptional guest experiences.

Benefits

Our client offers a competitive salary, a dynamic work environment, and opportunities for professional development within the thriving hospitality sector of KwaZulu-Natal . Employees benefit from medical aid contributions and performance-based bonuses. You will be part of a dedicated team focused on delivering unparalleled service and creating memorable events. Join a company that values its employees and invests in their growth, providing a stable and rewarding career path in the beautiful setting of Richards Bay .