Logistics Operations Controller

Hr Xchange; Johannesburg; On-site; ZAR 350,000 - 550,000; Full time

Job summary

Hr Xchange is seeking an experienced Logistics Operation Controller in Midrand to coordinate imports, exports, cross-haul movements, and warehouse deliveries. You will manage shipment documentation, transport bookings, and billing while communicating with customers and stakeholders.

The role requires 3–5 years in a similar operations position, strong knowledge of import procedures and Incoterms, and proficiency in Microsoft Office.

Qualifications

• Matric with exemption and a logistics qualification.
• 3–5 years of experience in a similar operations role.
• Sound knowledge of import procedures and Incoterms.
• Experience coordinating shipments, customs clearance, transport and delivery.
• Proficiency in Microsoft Office.
• Working experience with logistics systems.
• Willingness and availability to monitor operations after hours and on weekends.

Responsibilities

• Coordinate import and export shipments with customers, suppliers, freight forwarders and relevant teams.
• Compare freight estimates and arrange shipment bookings in line with customer requirements and agreed delivery dates.
• Verify shipping documents, resolve discrepancies and provide complete documentation to clearing agents ahead of shipment arrival.
• Coordinate timely customs clearance, port collections, warehouse deliveries and empty-container returns.
• Issue transport instructions and maintain port collection information on Navis.
• Monitor vessel schedules, investigate delays and provide daily shipment tracking updates.
• Obtain proof of delivery within 24 hours and manage shipment timelines to prevent demurrage, detention and storage charges.
• Monitor logistics service providers against agreed procedures and verify freight, transport and standing-time charges.
• Prepare completed shipment files for invoicing and service-provider settlement, obtaining customer approval for additional costs.
• Verify supplier pre-billing schedules against contractual rates and prepare accounts receivable and accounts payable amounts for system capture.
• Liaise with finance on payment dates, share remittances with suppliers and follow up on accounts within agreed credit terms.

Skills

Logistics coordination

Microsoft Office

Incoterms knowledge

After-hours availability

Attention to detail

Education

Matric with exemption

Logistics qualification

Tools

Navis

Logistics systems

Job description

Salary: Market related
Location: Midrand
Employment type: 12 month Fixed-term contract

Our client is seeking an experienced Logistics Operation Controller to coordinate imports, exports, cross-haul movements and warehouse deliveries. The role includes managing shipment documentation, transport arrangements, service providers and billing, with regular communication to customers and relevant stakeholders.

Responsibilities

• Coordinate import and export shipments with customers, suppliers, freight forwarders and relevant teams.
• Compare freight estimates and arrange shipment bookings in line with customer requirements and agreed delivery dates.
• Verify shipping documents, resolve discrepancies and provide complete documentation to clearing agents ahead of shipment arrival.
• Coordinate timely customs clearance, port collections, warehouse deliveries and empty-container returns.
• Issue transport instructions and maintain port collection information on Navis.
• Monitor vessel schedules, investigate delays and provide daily shipment tracking updates.
• Obtain proof of delivery within 24 hours and manage shipment timelines to prevent demurrage, detention and storage charges.
• Monitor logistics service providers against agreed procedures and verify freight, transport and standing-time charges.
• Prepare completed shipment files for invoicing and service-provider settlement, obtaining customer approval for additional costs.
• Verify supplier pre-billing schedules against contractual rates and prepare accounts receivable and accounts payable amounts for system capture.
• Liaise with finance on payment dates, share remittances with suppliers and follow up on accounts within agreed credit terms.

Requirements

• Matric with exemption and a logistics qualification.
• Three to five years’ experience in a similar operations role.
• Sound knowledge of import procedures and basic knowledge of Incoterms.
• Experience coordinating shipments, customs clearance, transport and delivery activities.
• Proficiency in Microsoft Office.
• Working experience with logistics systems.
• Willingness and availability to monitor operations after hours and on weekends.

Our client is an equal opportunity employer.