Logistics Administrator

United Exports; Paarl; On-site; ZAR 180,000 - 240,000; Full time

Job summary

United Exports is seeking a Logistics Administrator in Paarl to support sea freight operations. The role focuses on documentation accuracy, ERP data entry, and precise packing and handling of shipping records.

You will maintain export documentation, manage loading details, and support the freight team to ensure smooth export cycles in a fast-paced environment.

Qualifications

• Grade 12 / Matric is required with experience in the fruit industry.
• Minimum 2 years' experience working on ERP/export systems.
• Proficient in Microsoft Office and strong email communication.

Responsibilities

• Document management: verify load-out and export docs, upload shipments, maintain records.
• System administration: capture container loading details, verify pallets, create customs docs and packing lists.
• Cost management: create and process purchase orders, reconcile supplier invoices.
• General logistics support: assist Freight Manager and team with admin tasks and export processes.

Skills

Attention to detail

Organizational skills

Team player

Deadline driven

Communication skills

Education

Grade 12 / Matric

Tools

ERP systems

Export management systems

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Paarl, South Africa | Posted on 01/09/2026

We are looking for a highly organized and detail-oriented Logistics Administrator to join our Logistics team in Paarl. This role is ideal for someone with experience in the fruit export industry who thrives in a fast-paced environment and enjoys working with systems, documentation, and freight administration.

As a Logistics Administrator, you will play a critical role in supporting the sea freight team by maintaining accurate information on ERP and export systems, managing freight documentation, and ensuring smooth administrative processes throughout the export logistics cycle.

Key Performance Outputs

Documentation Management

• Scrutinize and verify load-out documentation.
• Check and validate export documentation.
• Upload shipment documentation to the relevant shipment files within the system.
• Follow up on outstanding loading documentation.
• Maintain accurate records and filing of logistics documentation.

System Administration

• Capture container loading details accurately in the ERP/export system.
• Verify that the correct pallets have been loaded.
• Create customs documentation and packing lists.
• Capture and maintain temperature monitor information.
• File loading documentation and loading photographs.
• Ensure all relevant shipment fields and records are accurately maintained in the system.

Cost Management

• Create and process purchase orders.
• Review, reconcile, and process supplier and service provider invoices.

General Logistics Support

• Assist the Freight Manager and logistics team with various logistics-related administrative tasks.
• Support operational activities as required to ensure efficient export processes.

Requirements

Qualifications & Experience

• Grade 12 / Senior Certificate / Matric.
• Minimum 2 years' experience within the fruit industry.
• Minimum 2 years' experience working on ERP and/or export systems.

Technical Skills

• Proficient in Microsoft Office Suite (Excel, Word, and PowerPoint).
• Knowledge of the fruit export industry.
• Understanding of export processes and documentation.
• Experience working with ERP and export management systems.
• Professional and effective email communication skills.

Personal Attributes

• Exceptional attention to detail and accuracy.
• Ability to work effectively under pressure and meet deadlines.
• Strong organizational and administrative skills.
• A team-player mindset with a collaborative approach.
• High levels of responsibility and accountability.
• Results-driven attitude.
• Professionalism, tact, and discretion when handling sensitive information.

Why Join Us

• This is an exciting opportunity to become part of a dynamic logistics team supporting fruit exports to international markets. You will work in an environment that values accuracy, teamwork, and continuous improvement while providing exposure to the fast-moving export logistics industry.
• If you meet the requirements and are passionate about logistics administration and the fruit export industry, we'd love to hear from you.