Litigation Secretary

Cecile Personnel (Pty) Ltd; Gauteng; On-site; ZAR 180,000 - 270,000; Full time

Job summary

Cecile Personnel (Pty) Ltd in Sandton, Gauteng, is seeking an experienced Litigation Secretary for a well-established law firm. The role focuses on High Court litigation and motion proceedings, with duties including diary management, drafting notices and pleadings, and matter administration.

The ideal candidate has 7+ years as a Legal Secretary in litigation, strong MS Word/Excel skills, and familiarity with CourtOnline and CaseLines; knowledge of Aderant Expert (CMS) and FileSite is

Qualifications

• 7+ years of experience as a Legal Secretary within Litigation.
• Strong High Court litigation / motion proceedings experience.
• Experience in a large law firm is advantageous.
• Excellent MS Word and Excel skills.
• Knowledge of Aderant Expert (CMS) and FileSite.
• Sound working knowledge of CourtOnline and CaseLines.
• Matric essential; Legal Secretarial Diploma or Paralegal qualification advantageous.

Responsibilities

• Dictaphone and copy-typing of legal documents.
• Typing, formatting and collating notices and pleadings.
• Matter management and maintaining court files.
• Issuing, uploading and sorting pleadings.
• Managing matters on CourtOnline and CaseLines.
• Preparing counsel, client and resource files.
• Opening new matters and assisting with client onboarding.
• Diary, telephone and email management.
• Preparing draft correspondence and responses.
• Capturing timesheets and preparing pre-bills/billing memos.
• Assisting with debtors and debt collection.
• Managing FICA administration.
• Liaising with clients, counsel, experts and service providers.
• Assisting with large matters, tenders and presentations.

Skills

Organisational skills

Multitasking

Communication skills

Time-management

Education

Matric

Legal Secretarial Diploma / Paralegal qualification advantageous

Tools

MS Word

MS Excel

Aderant Expert (CMS)

FileSite

CourtOnline

CaseLines

Job description

Litigation Secretary

Based in Sandton, Gauteng

An established law firm in Sandton is looking for an experienced Litigation Secretary to join their team.

This is an excellent opportunity for a highly organised and experienced legal secretary with a strong background in High Court litigation and motion proceedings.

Key Responsibilities

• Dictaphone and copy-typing of legal documents
• Typing, formatting and collating notices and pleadings
• Matter management and maintaining court files
• Issuing, uploading and sorting pleadings
• Managing matters on CourtOnline and CaseLines
• Preparing counsel, client and resource files
• Opening new matters and assisting with client onboarding
• Diary, telephone and email management
• Preparing draft correspondence and responses
• Capturing timesheets and preparing pre-bills/billing memos
• Assisting with debtors and debt collection
• Managing FICA administration
• Liaising with clients, counsel, experts and service providers
• Assisting with large matters, tenders and presentations

Requirements

• 7+ years’ experience as a Legal Secretary within Litigation
• Strong High Court litigation / motion proceedings experience
• Experience working in a large law firm advantageous
• Excellent MS Word and Excel skills
• Knowledge of Aderant Expert (CMS) and FileSite
• Sound working knowledge of CourtOnline and CaseLines
• Matric essential
• Legal Secretarial Diploma / Paralegal qualification advantageous

The Ideal Candidate

• Highly organised and detail-oriented
• Able to multitask and prioritise effectively
• Excellent communication skills
• Strong administration and time-management skills
• Able to work well under pressure
• Professional and client-focused
• Reliable, conscientious and proactive