Legal Secretary - Conveyancing

Placements24; Sandton; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Retirement fund

Paid annual leave

Sick leave

Career growth

Job summary

Placements24 in Sandton, Gauteng, seeks a dedicated Legal Secretary with conveyancing experience to support conveyancing attorneys in property transactions. You will coordinate transfer processes, prepare documents, liaise with clients, and manage files from instruction to registration, ensuring accuracy and deadlines.

The ideal candidate has meticulous attention to detail, strong organizational and communication skills, and familiarity with Deeds Office procedures.

Qualifications

• Matriculation or equivalent; a legal secretarial qualification is highly advantageous.
• Proven experience as a Legal Secretary focusing on conveyancing.
• Familiarity with the Deeds Office and property transfer procedures.
• Proficiency in Microsoft Office Suite and relevant legal software.

Responsibilities

• Assist conveyancing attorneys with the preparation of all necessary legal documents for property transfers.
• Manage the conveyancing process, liaising with estate agents, bond originators, and financial institutions.
• Coordinate the registration of Deeds and related administrative tasks.
• Handle client communication, providing updates on transaction progress.
• Maintain organized and up-to-date conveyancing files.
• Schedule appointments, court dates, and bond registration meetings.
• Process incoming and outgoing mail and correspondence related to conveyancing matters.
• Ensure compliance with property laws and regulations.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Matriculation or equivalent

Legal secretarial qualification advantageous

Tools

Microsoft Office Suite

Legal software

Job description

About the Role

Our client, a respected property law firm based in Sandton, Gauteng, is seeking a specialized Legal Secretary with experience in conveyancing. This role is critical for supporting the firm's conveyancing attorneys in managing property transactions efficiently. You will be responsible for coordinating the transfer process, preparing legal documentation, liaising with clients, and managing files from instruction to registration. The ideal candidate possesses meticulous attention to detail, strong organizational skills, and a thorough understanding of conveyancing procedures. This is an excellent opportunity to advance your career in property law within a leading firm in Sandton. You will be an integral part of a team dedicated to successful property transactions.

Key Responsibilities

• Assist conveyancing attorneys with the preparation of all necessary legal documents for property transfers.
• Manage the conveyancing process, including liaising with estate agents, bond originators, and financial institutions.
• Coordinate the registration of Deeds, attending to all related administrative tasks.
• Handle client communication, providing updates on transaction progress.
• Maintain organized and up-to-date conveyancing files.
• Schedule appointments, court dates, and bond registration meetings.
• Process incoming and outgoing mail and correspondence related to conveyancing matters.
• Ensure compliance with all relevant property laws and regulations.

Requirements

• Matriculation or equivalent; a legal secretarial qualification is highly advantageous.
• Proven experience as a Legal Secretary, with a strong focus on conveyancing.
• Familiarity with the Deeds Office and property transfer procedures.
• Proficiency in relevant legal software and Microsoft Office Suite.
• Exceptional organizational skills and keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple transactions concurrently and meet strict deadlines.
• Discretion in handling confidential client information.

Benefits

• Competitive annual salary reflecting experience in conveyancing.
• Opportunity to work within a leading property law firm in Sandton, Gauteng.
• Exposure to a diverse range of property transactions.
• Contribution to a retirement fund.
• Paid annual leave and sick leave.
• Potential for career growth and specialization within conveyancing.
• A professional and supportive work environment.