Legal Secretary - Conveyancing

Placements24; Mossel Bay; On-site; ZAR 180,000 - 270,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Pension fund

Career advancement

Job summary

Placements24 is seeking a detail-oriented Legal Secretary with conveyancing experience to support a busy property transfer practice in Mossel Bay. You will handle documentation from instruction through to registration, liaising with attorneys and clients to ensure deadlines are met.

The role requires excellent communication skills, strong organization, and proactive client service. Join a well-established firm in a beautiful coastal town with opportunities for growth.

Qualifications

• Proven experience as a Legal Secretary with focus on conveyancing.
• Strong typing, admin, and organizational skills.
• Professional demeanor and client-facing communication.

Responsibilities

• Prepare and manage legal docs for property transfers.
• Liaise with clients, agents, banks and other parties.
• Maintain accurate client files and electronic records.
• Schedule meetings and manage attorney calendars.
• Handle mail, emails and calls professionally.
• Support attorneys with general admin duties.

Skills

Conveyancing experience

Legal secretary experience

Administrative skills

Tools

Legal software

Job description

About the Role

Our client is seeking a detail-oriented and organized Legal Secretary with specific experience in conveyancing to support their busy practice in Mossel Bay. This role is vital for the smooth operation of the property transfer department, ensuring all documentation is accurate, filed correctly, and deadlines are met. You will work closely with attorneys and clients, handling a range of administrative and secretarial tasks related to property transactions, from initial instruction through to registration and finalization. The ideal candidate will possess excellent communication skills and a proactive approach to client service.

Key Responsibilities

• Prepare and manage all legal documentation for property transfers, bonds, and cancellations.
• Liaise with clients, estate agents, banks, and other parties involved in property transactions.
• Maintain accurate and up-to-date client files and electronic records.
• Schedule meetings, manage diaries, and handle client appointments.
• Process incoming and outgoing mail, emails, and telephone calls professionally.
• Assist attorneys with general administrative duties as required.

Requirements

• Proven experience as a Legal Secretary, with a strong emphasis on conveyancing.
• Proficiency in legal software relevant to conveyancing.
• Excellent typing, administrative, and organizational skills.
• Strong understanding of the conveyancing process and related legal terminology.
• Professional demeanor and excellent client-facing communication skills.
• Ability to work under pressure and meet strict deadlines.

Benefits

• Competitive salary package reflecting experience.
• Opportunity to work in a well-established legal firm in a beautiful coastal town.
• Contribution to medical aid and pension fund.
• Supportive team environment.
• Potential for career advancement within the firm.