Legal Secretary (Conveyancing)

Placements24; Paarl; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid scheme

Provident fund

Professional training in property law

Stability in a busy, reputable firm

Job summary

Placements24 in Paarl, Western Cape, seeks an experienced Legal Secretary with conveyancing expertise to support a busy property law team. The role focuses on managing conveyancing workflows, drafting documents, and liaising with Deeds Office, clients and financial institutions.

A hybrid work model and stable environment are offered in the Paarl region. Ideal candidates will manage multiple files, ensure accuracy, and uphold professional client communication while supporting attorneys with daily

Qualifications

• Proven experience as a Legal Secretary, with a significant focus on conveyancing.
• In-depth knowledge of conveyancing procedures, including the functions of the Deeds Office.
• Proficiency in drafting and preparing conveyancing documents.
• Excellent organizational and time management skills, with the ability to manage multiple files simultaneously.
• Strong communication and interpersonal skills, with the ability to interact professionally with clients and stakeholders.

Responsibilities

• Manage and maintain conveyancing files from inception to completion.
• Draft and prepare legal documents related to property transfers, bond registrations, and cancellations, including deeds of sale, and bond and transfer documents.
• Liaise directly with clients, estate agents, financial institutions, and the Deeds Office.
• Facilitate and manage the signature process for all relevant transfer and bond documentation.
• Coordinate the lodgement and registration of documents at the relevant Deeds Offices.
• Maintain accurate records of payments, fees, and disbursements related to conveyancing transactions.
• Assist attorneys with daily administrative tasks, including diary management, scheduling appointments, and managing correspondence.
• Ensure compliance with all legal requirements and firm policies throughout the conveyancing process.
• Process all outgoing and incoming correspondence, including emails and faxes, related to conveyancing matters.

Job description

About the Role

Our client, a respected and busy law firm located in the heart of Paarl, Western Cape , is seeking an experienced and highly organized Legal Secretary with specialized knowledge in conveyancing to join their property law department. This role is crucial in supporting the conveyancing attorneys and ensuring the smooth and efficient execution of property transfers and registrations. The ideal candidate will be proficient in managing all aspects of the conveyancing process, from initial instruction to final registration, and possess excellent administrative and communication skills. Working within the picturesque vineyards of the Paarl region, this position offers a stable and professional working environment. A strong understanding of the Deeds Office procedures and relevant legislation is paramount for success in this role.

Key Responsibilities

• Manage and maintain conveyancing files from inception to completion.
• Draft and prepare legal documents related to property transfers, bond registrations, and cancellations, including deeds of sale, and bond and transfer documents.
• Liaise directly with clients, estate agents, financial institutions, and the Deeds Office.
• Facilitate and manage the signature process for all relevant transfer and bond documentation.
• Coordinate the lodgement and registration of documents at the relevant Deeds Offices.
• Maintain accurate records of payments, fees, and disbursements related to conveyancing transactions.
• Assist attorneys with daily administrative tasks, including diary management, scheduling appointments, and managing correspondence.
• Ensure compliance with all legal requirements and firm policies throughout the conveyancing process.
• Process all outgoing and incoming correspondence, including emails and faxes, related to conveyancing matters.

Requirements

• Proven experience as a Legal Secretary, with a significant focus on conveyancing.
• In-depth knowledge of conveyancing procedures, including the functions of the Deeds Office.
• Proficiency in drafting and preparing conveyancing documents.
• Excellent organizational and time management skills, with the ability to manage multiple files simultaneously.
• Strong communication and interpersonal skills, with the ability to interact professionally with clients and stakeholders.
• Proficiency in relevant legal software and MS Office Suite.
• Meticulous attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Residing in or able to commute reliably to Paarl, Western Cape.
• A proactive attitude and a commitment to providing high-quality administrative support.

Benefits

• Our client offers a competitive salary commensurate with experience and skills in conveyancing.
• A hybrid work model provides flexibility, balancing office-based responsibilities with remote workdays.
• The firm provides a supportive and friendly work environment in Paarl , fostering professional growth.
• Opportunities for further training in property law and related areas are available.
• Contribution to a medical aid scheme and provident fund are part of the package.
• This role offers stability and the chance to become an indispensable part of a busy and successful property law team.
• Enjoy working in a beautiful region with access to excellent local amenities.