Legal Secretary - Conveyancing

Placements24; Noord-Kaap; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Well-established firm

Conveyancing experience

Growth opportunities

Job summary

WhatJobs Direct in Kimberley, Northern Cape, seeks a skilled Legal Secretary to support the conveyancing team with administrative tasks and document preparation. You will manage files, liaise with clients, estate agents and banks, and assist with property transfers, bond registrations and cancellations while maintaining accuracy and professionalism in a busy legal practice.

This role requires meticulous attention to detail, strong organizational skills and the ability to work under pressure to

Qualifications

• Matric with a relevant legal secretarial qualification or extensive conveyancing experience.
• Minimum 3 years of experience as a Legal Secretary with conveyancing focus.
• Proficiency in conveyancing procedures: transfers, bonds, cancellations.
• Excellent typing, dictation and document preparation skills.

Responsibilities

• Manage and maintain conveyancing files with up-to-date documentation.
• Prepare and draft legal documents for property transfers, bond registrations and cancellations.
• Liaise with clients, estate agents, banks and other parties throughout transactions.
• Schedule meetings, site visits and appointments.
• Handle correspondence including emails, faxes and calls.
• Assist with data entry and record-keeping.
• Process payments and manage trust accounts under supervision.
• Ensure compliance with legislation and firm policies.
• Keep abreast of conveyancing developments.
• Provide general admin support to the conveyancing team.

Skills

Legal secretarial experience

Conveyancing knowledge

MS Office proficiency

Strong communication

Education

Matric with legal secretarial qualification

Tools

Legal practice management software

Job description

About the Role Our client, WhatJobs Direct, is looking for a skilled and organized Legal Secretary to provide comprehensive administrative and secretarial support to their conveyancing department. This role is based in the historic city of Kimberley, Northern Cape, ZA . The successful candidate will be instrumental in managing client communications, preparing legal documentation, and ensuring the efficient progression of property transactions. This position requires meticulous attention to detail, a strong understanding of conveyancing procedures, and excellent organizational skills. You will work closely with conveyancers and attorneys, assisting with all aspects of property transfers, bond registrations, and cancellations. The ideal candidate will be proactive, reliable, and possess excellent interpersonal skills to manage relationships with clients, estate agents, and financial institutions. This is an excellent opportunity for a dedicated legal secretary to contribute to a reputable firm and advance their career in property law. We are committed to fostering a supportive work environment where dedication and proficiency are valued.

Key Responsibilities

• Manage and maintain conveyancing files, ensuring all documentation is accurately filed and up-to-date.
• Prepare and draft legal documents related to property transfers, bond registrations, and cancellations.
• Liaise directly with clients, estate agents, banks, and other relevant parties throughout the transaction process.
• Schedule and coordinate meetings, site visits, and appointments.
• Handle incoming and outgoing correspondence, including emails, faxes, and phone calls.
• Assist with thearial and administrative tasks, such as data entry and record-keeping.
• Process payments and manage trust accounts under supervision.
• Ensure compliance with relevant legislation and firm policies.
• Keep abreast of developments in conveyancing law and practice.
• Provide general administrative support to the conveyancing team as required.

Requirements

• Matric certificate, with a relevant legal secretarial qualification or extensive experience.
• Minimum of 3 years of experience as a Legal Secretary, with a strong focus on conveyancing.
• Proficiency in conveyancing procedures, including transfers, bonds, and cancellations.
• Excellent typing, dictation, and document preparation skills.
• Proficient in Microsoft Office Suite and legal practice management software.
• Strong organizational skills and the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills.
• A client-focused approach with a high degree of professionalism.
• Must be based in or able to commute to Kimberley, Northern Cape, ZA .
• Ability to work under pressure and meet deadlines.

Benefits

• Competitive salary commensurate with experience.
• Opportunity to work within a well-established legal practice.
• Gain specialized experience in conveyancing.
• Supportive team environment.
• Contribution to a reputable firm.
• Potential for growth and development within the practice.