Legal Assistant - Conveyancing and Estates

Placements24; Paarl; On-site; ZAR 270,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Professional development and training

Supportive work environment

Medical aid

Annual leave and public holidays

Retirement fund contribution

Job summary

Placements24 is seeking a meticulous Legal Assistant for our Paarl office to support Conveyancing and Estates teams. You will prepare conveyancing documents, manage case progression, and handle client communications with accuracy and confidentiality.

The role requires a legal background, 3+ years of experience, and proficiency in drafting software and MS Office. Strong organization and communication skills are essential in a busy, professional environment in Paarl.

Qualifications

• Relevant legal qualification (e.g., LLB, Paralegal Diploma) or equivalent practical experience.
• Minimum of 3 years of experience as a Legal Assistant or Paralegal, with demonstrable experience in conveyancing and/or estate administration.
• Proficiency in legal drafting software and Microsoft Office Suite.
• Excellent organizational skills and meticulous attention to detail.
• Strong written and verbal communication abilities.
• Ability to manage multiple tasks efficiently and meet deadlines in a fast-paced office environment in Paarl, Western Cape.
• Knowledge of relevant legal software (e.g., GhostConvey, LexisNexis) is a plus.

Responsibilities

• Assist attorneys with all aspects of conveyancing transactions, including drafting deeds of transfer, bonds, and related documents.
• Manage the conveyancing process from instruction to registration, including liaising with banks, estate agents, and the Deeds Office.
• Provide administrative support for the administration of deceased estates, including drafting applications for Letters of Executorship/Curatorship.
• Conduct searches at the Deeds Office, Master of the High Court, and other relevant authorities.
• Maintain and organize client files, ensuring all documentation is current and accurate.
• Schedule appointments, client consultations, and follow-up communications.
• Prepare correspondence, memos, and legal documents under attorney supervision.
• Manage attorney diaries and coordinate meetings.
• Assist with billing and time recording processes.
• Ensure compliance with firm policies and professional conduct standards.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Independent worker

Education

LLB

Paralegal Diploma

Tools

GhostConvey

LexisNexis

Job description

About the Role Our client, a reputable legal practice located in the heart of **Paarl, Western Cape**, is seeking a meticulous and organized Legal Assistant to support their busy Conveyancing and Estates departments. This is a full-time, office-based role requiring your dedicated presence at our **Paarl** offices. You will provide comprehensive administrative and paralegal support to attorneys, managing documentation, client communication, and case progression. Key responsibilities include preparing conveyancing documents, assisting with the administration of deceased estates, conducting searches at relevant authorities, and maintaining accurate client records. The ideal candidate will have a strong understanding of conveyancing procedures and estate administration, exceptional attention to detail, and excellent communication skills. This is a fantastic opportunity to develop your legal career within a supportive and professional environment.

Key Responsibilities

• Assist attorneys with all aspects of conveyancing transactions, including drafting deeds of transfer, bonds, and related documents.
• Manage the conveyancing process from instruction to registration, including liaising with banks, estate agents, and the Deeds Office.
• Provide administrative support for the administration of deceased estates, including drafting applications for Letters of Executorship/Curatorship.
• Conduct searches at the Deeds Office, Master of the High Court, and other relevant authorities.
• Maintain and organize client files, ensuring all documentation is current and accurate.
• Schedule appointments, client consultations, and follow-up communications.
• Prepare correspondence, memos, and legal documents under attorney supervision.
• Manage attorney diaries and coordinate meetings.
• Assist with billing and time recording processes.
• Ensure compliance with firm policies and professional conduct standards.

Requirements

• Relevant legal qualification (e.g., LLB, Paralegal Diploma) or equivalent practical experience.
• Minimum of 3 years of experience as a Legal Assistant or Paralegal, with demonstrable experience in conveyancing and/or estate administration.
• Proficiency in legal drafting software and Microsoft Office Suite.
• Excellent organizational skills and meticulous attention to detail.
• Strong written and verbal communication abilities.
• Ability to manage multiple tasks efficiently and meet deadlines in a fast-paced office environment in **Paarl, Western Cape**.
• Proactive and professional demeanor, with a commitment to client service.
• Ability to work independently and as part of a supportive team.
• Knowledge of relevant legal software (e.g., GhostConvey, LexisNexis) is a plus.
• Must be able to work full-time in our **Paarl** office.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunity to work in a well-respected legal firm.
• Professional development and training opportunities.
• Supportive and collegial work environment.
• Contribution towards medical aid.
• Annual leave and paid public holidays.
• Exposure to a wide range of conveyancing and estate matters.
• Clear guidance and mentorship from senior legal professionals.
• Convenient location in **Paarl, Western Cape**.
• Retirement fund contribution.