Legal Secretary

Jackie Cory Recruitment; Oos-Kaap; On-site; ZAR 150,000 - 240,000; Full time

Job summary

Jackie Cory Recruitment is seeking a dynamic Legal Secretary to support the daily operations of our office in a fast-paced environment. The role focuses on client greeting, phone management, file maintenance, and assisting the Director with administrative tasks.

Ideal candidates will be fluent in Afrikaans and English, possess a valid driver’s license with a reliable vehicle, and demonstrate outstanding organizational and communication abilities under pressure.

Qualifications

• Fluency in Afrikaans and English (written and spoken).
• Strong organizational, communication, and time-management skills.
• Valid driver’s license and own reliable vehicle.
• Ability to work under pressure in a fast-paced environment.
• High level of professionalism and confidentiality.

Responsibilities

• Welcoming and assisting clients who visit the office.
• Answering and managing all incoming telephone calls.
• Liaising with advisors to keep files accurate and up to date.
• Preparing and organizing files for client consultations.
• Drafting disciplinary and related administrative documentation.
• Managing correspondence with clients and stakeholders.
• Assisting with follow-ups on matters and deadlines.
• Scheduling appointments and maintaining calendars.
• Processing invoices and following up on payments.
• Handling office purchasing and procurement of required items.
• Coordinating travel and accommodation arrangements when required.
• Providing administrative support to the Director.

Skills

Afrikaans-English fluency

Organizational skills

Communication skills

Time management

Driver's license

Job description

Overview

We are seeking a dynamic and highly organized Legal Secretary to support the effective day-to-day operations of our office. This is a fast-paced role requiring a proactive individual who can adapt quickly to changing priorities and client needs.

Key Responsibilities

The successful candidate will be responsible for, but not limited to, the following duties:

• Welcoming and assisting clients who visit the office

• Answering and managing all incoming telephone calls

• Liaising with advisors to ensure files are accurate, complete, and up to date

• Preparing and organizing files for client consultations and visits

• Drafting disciplinary and related administrative documentation

• Managing correspondence with clients, advisors, and other relevant stakeholders

• Assisting with follow-ups on matters and deadlines

• Scheduling appointments and maintaining calendars

• Preparing documentation and files for advisors

• Processing invoices and following up on outstanding payments

• Handling office purchasing and procurement of required items

• Managing filing systems (physical and electronic)

• Coordinating travel and accommodation arrangements when required

• Providing comprehensive administrative support to the Director

• Receiving and attending to deliveries when required

• Assisting with the general day-to-day management of the office

• Performing general administrative duties as required

Minimum Requirements

• Fluency in Afrikaans and English (written and spoken)

• Valid driver’s license and own reliable vehicle

• Strong organizational, communication, and time-management skills

• Ability to work efficiently under pressure in a fast-paced environment

• High level of professionalism, confidentiality, and attention to detail

• Any legal or labour-related background will be regarded as an advantage

Personal Attributes

• Proactive, adaptable, and solution-driven

• Able to manage multiple tasks simultaneously

• Client-focused with a professional and approachable manner