Legal Secretary

Jackie Cory Recruitment; Gqeberha; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Jackie Cory Recruitment in Gqeberha is seeking a capable Legal Secretary to support the Director and legal team in a fast-paced office. The role focuses on front-desk duties, file management, and document preparation, ensuring compliance and timely communication with clients and advisors.

The ideal candidate will be bilingual in Afrikaans and English, with strong organizational skills, confidentiality, and the ability to manage multiple tasks under pressure.

Qualifications

• Fluency in Afrikaans and English (written and spoken).
• Valid driver’s license and own vehicle.
• Strong organizational, communication, and time-management skills.
• Ability to work efficiently under pressure in a fast-paced environment.
• High level of professionalism, confidentiality and attention to detail.
• Any legal or labour-related background will be regarded as an advantage.

Responsibilities

• Welcoming and assisting clients who visit the office.
• Answering and managing all incoming telephone calls.
• Liaising with advisors to ensure files are accurate, complete and up to date.
• Preparing and organizing files for client consultations and visits.
• Drafting disciplinary and related administrative documentation.
• Managing correspondence with clients, advisors and other stakeholders.
• Assisting with follow-ups on matters and deadlines.
• Scheduling appointments and maintaining calendars.
• Preparing documentation and files for advisors.
• Processing invoices and following up on outstanding payments.
• Handling office purchasing and procurement of required items.
• Managing filing systems (physical and electronic).
• Coordinating travel and accommodation arrangements when required.
• Providing comprehensive administrative support to the Director.
• Receiving and attending to deliveries when required.
• Assisting with the general day-to-day management of the office.
• Performing general administrative duties as required.

Skills

Bilingual Afrikaans & English

Organizational skills

Communication skills

Time management

Attention to detail

Professionalism & confidentiality

Job description

Overview

We are seeking a dynamic and highly organized Legal Secretary to support the effective day-to-day operations of our office. This is a fast-paced role requiring a proactive individual who can adapt quickly to changing priorities and client needs.

Key Responsibilities

The successful candidate will be responsible for, but not limited to, the following duties:

• Welcoming and assisting clients who visit the office

• Answering and managing all incoming telephone calls

• Liaising with advisors to ensure files are accurate, complete, and up to date

• Preparing and organizing files for client consultations and visits

• Drafting disciplinary and related administrative documentation

• Managing correspondence with clients, advisors, and other relevant stakeholders

• Assisting with follow-ups on matters and deadlines

• Scheduling appointments and maintaining calendars

• Preparing documentation and files for advisors

• Processing invoices and following up on outstanding payments

• Handling office purchasing and procurement of required items

• Managing filing systems (physical and electronic)

• Coordinating travel and accommodation arrangements when required

• Providing comprehensive administrative support to the Director

• Receiving and attending to deliveries when required

• Assisting with the general day-to-day management of the office

• Performing general administrative duties as required

Minimum Requirements

• Fluency in Afrikaans and English (written and spoken)

• Valid driver’s license and own reliable vehicle

• Strong organizational, communication, and time-management skills

• Ability to work efficiently under pressure in a fast-paced environment

• High level of professionalism, confidentiality, and attention to detail

• Any legal or labour-related background will be regarded as an advantage

Personal Attributes

• Proactive, adaptable, and solution-driven

• Able to manage multiple tasks simultaneously

• Client-focused with a professional and approachable manner