Junior Virtual Customer Liaison Administrator - Bloubergstrand

Time Personnel; Wes-Kaap; On-site; ZAR 180,000 - 230,000; Full time

Job summary

Time Personnel in the Western Cape is seeking an organised Administrative Assistant/PA to support the Director and team with diary management, meeting coordination and professional correspondence. You will handle day-to-day email flow, ensure information is circulated to attendees, and maintain confidentiality in a fast-paced office.

The role involves keeping electronic and physical records tidy, organising Google Drive documents, obtaining supplier quotes, and assisting with general office

Qualifications

• Matric (Grade 12) or equivalent required.
• Strong written and verbal communication skills.
• Excellent organisational and administrative abilities.
• Experience with Google Drive or similar platforms.

Responsibilities

• Maintain organised records of meetings and actions.
• Schedule meetings and share relevant information with attendees.
• Provide general administrative and basic PA support.
• Manage day-to-day email correspondence and follow-ups.
• Ensure meetings are recorded and minutes filed.
• Organise, save and maintain documents on Google Drive.
• Assist with quotes from suppliers and office tasks.
• Support event coordination and diary management for the Director.

Skills

Matric (Grade 12)

Communication skills

Organisational skills

PA/Administrative experience

Prioritisation

Self-motivation

Attention to detail

Proactivity

Professional communication

Discretion

Tools

Google Drive

Job description

REQUIREMENTS

• Gr 12 or similar
• Good written and verbal communication skills
• Strong organisational and administrative skills
• Experience with Google Drive or similar document management platforms
• Previous administrative, office coordination or PA experience
• Ability to manage competing priorities and changing requirements
• Ability to work independently and use initiative
• Excellent attention to detail
• Proactive approach with strong follow-through
• Professional and confident approach to email and general correspondence
• Ability to maintain confidentiality and handle sensitive information appropriately

DUTIES

• Maintain organised records of meetings, actions and relevant documentation
• Ensure meetings are scheduled and relevant information is communicated to attendees
• Provide general administrative and basic PA support
• Manage day-to-day email correspondence and follow-ups
• Ensure meetings are recorded accurately and minutes or notes are saved appropriately
• Manage and maintain electronic filing systems
• Organise, save and maintain documents on Google Drive
• Obtain quotes from suppliers and service providers as required
• Assist with coordinating general office requirements and activities
• Assist with event and meeting administration when required
• Prepare and distribute relevant information, invitations and correspondence
• Assist the Director with diary, scheduling and general coordination requirements
• Follow up on outstanding tasks, correspondence and actions
• Provide general office support and assist with ad hoc administrative requirements

Salary: R negotiable dependent on experience