Accounts Clerk & Administrative Coordinator (JB6271)

Kontak Recruitment; Randburg; On-site; ZAR 167,000 - 201,000; Full time

Job summary

Kontak Recruitment in Randburg is seeking an organised Accounts Clerk and Administrative Coordinator to support finance and administration in a busy rental company.

Duties include processing invoices, debtors and creditors, reconciliations, and general office tasks while ensuring accuracy and confidentiality.

The role requires 2–3 years of experience, Grade 12, and proficiency with Xero and MS Office; salary is R15 000–R18 000 monthly.

Qualifications

• 2–3 years' experience in an accounts, bookkeeping or admin role.
• Experience with debtors, creditors, invoicing and reconciliations.
• Good working knowledge of Xero and MS Office applications.

Responsibilities

• Capture supplier and customer invoices, payments and receipts accurately.
• Maintain debtors and creditors records and prepare invoices/statements.
• Reconcile supplier and customer accounts and assist with age analysis.
• Follow up on outstanding payments and resolve routine queries.
• Assist with banking, petty cash and expense claims.
• Maintain orderly filing systems for finance and admin documents.
• Answer calls and emails; support general office tasks as needed.

Skills

Numerical ability

Attention to detail

Communication skills

Organization & multitasking

Independent working

Education

Grade 12 / Matric

Accounting / bookkeeping qualification

Tools

Xero

Microsoft Excel

Microsoft Word

Outlook

Job description

Accounts Clerk & Administrative Coordinator (JB6271)

• Art/Media/Design

Accounts Clerk & Administrative Coordinator (JB6271)
Strijdom Park, Gauteng
R15 000 to R18 000 a month CTC
Permanent

An established film and television equipment rental company requires an organised Accounts Clerk and Administrative Coordinator to support its finance and general administration functions. The role includes basic accounting, debtors and creditors, invoicing, shipment administration, document control and daily office support within a fast-paced environment.

Minimum Requirements:

• Grade 12 / Matric - essential
• Accounting, bookkeeping or business administration qualification advantageous
• 2 - 3 years' experience in an accounts, bookkeeping or administrative role preferred
• Experience with debtors, creditors, invoicing, payment allocations and account reconciliations
• Experience in Rentals, freight, clearing and forwarding or administration and invoicing
• Good working knowledge of Xero, Microsoft Excel, Word and Outlook.
• Experience using accounting software and electronic filing systems
• Good numerical ability with strong attention to detail and accuracy
• Able to organise, prioritise and manage several tasks in a fast-moving environment
• Professional communication skills when dealing with customers, suppliers and service providers
• Reliable, trustworthy and able to handle confidential financial and company information
• Able to work independently, follow instructions and work easily under pressure

Duties and Responsibilities:

• Capture supplier invoices, customer invoices, payments, receipts, expenses and other financial transactions accurately
• Maintain debtors and creditors records and prepare customer invoices and statements
• Reconcile supplier and customer accounts and assist with debtor and creditor age analysis
• Follow up outstanding payments and resolve routine account or invoice queries when required
• Prepare payment requisitions and supporting documents and assist with banking, petty cash and employee expense claims
• Check invoices for accuracy, supporting documents and approval before processing
• Assist with customs supporting documents, invoices, delivery notes and purchase orders
• Liaise with customers, suppliers, freight and obtain shipment updates
• Maintain accurate financial, customer, supplier and general company filing systems
• Answer calls and emails, take messages, prepare documents and assist with routine customer and supplier queries
• Support general office administration, including stationery, couriers, meetings, calendars, travel arrangements and staff documents
• Assist management, finance and logistics with reasonable ad-hoc administrative and operational tasks when required
• Protect confidential information, passwords, financial records and company documents at all times

Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.