Junior Virtual Administrator

Time Personnel; Cape Town; On-site; ZAR 120,000 - 180,000; Part time

Job summary

Time Personnel is seeking a Junior Virtual Administrator in the Cape Town area for a 3-month contract. The role involves scheduling online meetings, responding to client enquiries, obtaining supplier quotes, and maintaining electronic calendars and records.

A reliable Wi‑Fi and backup power supply are essential. The ideal candidate has Grade 12, excellent communication, and strong organizational abilities, with experience in Google Drive and basic PA work.

Qualifications

• Grade 12 or equivalent.
• Strong written and verbal communication.
• Excellent organisational and administrative skills.
• Experience with Google Drive or similar document management platforms.
• Previous administrative/PA experience.
• Ability to manage competing priorities and changing requirements.
• Independent worker with initiative.
• Excellent attention to detail.
• Proactive with strong follow-through.
• Professional email and correspondence handling.
• Confidentiality and sensitivity handling.

Responsibilities

• Maintain organised records of meetings, actions and relevant documentation
• Schedule meetings and communicate information to attendees
• Provide general administrative and basic PA support
• Manage day-to-day email correspondence and follow-ups
• Ensure meetings are recorded accurately and minutes saved
• Manage and maintain electronic filing systems
• Organise, save and maintain documents on Google Drive
• Obtain quotes from suppliers and service providers
• Assist with coordinating general office requirements and activities
• Assist with event/meeting administration
• Prepare and distribute relevant information and invitations
• Assist Director with diary, scheduling and coordination
• Follow up on outstanding tasks and actions
• Provide general office support and ad hoc administrative duties

Skills

Grade 12

Written & verbal communication

Organisational skills

Google Drive

PA experience

Independent & initiative

Attention to detail

Confident email etiquette

Education

Grade 12 or equivalent

Tools

Google Drive

Document management platforms

Job description

Junior Virtual Administrator job vacancy in Cape Town.

Are you immediately available for a 3-month contract? Our client near Bloubergstrand is looking for a well-spoken virtual assistant to schedule online virtual meetings, respond to client enquiries, obtain supplier quotes when required and keep electronic calendars and administrative tasks up to date.

A reliable Wi-Fi connection and backup power supply are essential.

Job Title: Junior Virtual Customer Liaison Administrator.

Requirements:

• Gr 12 or similar
• Good written and verbal communication skills
• Strong organisational and administrative skills
• Experience with Google Drive or similar document management platforms
• Previous administrative, office coordination or PA experience
• Ability to manage competing priorities and changing requirements
• Ability to work independently and use initiative
• Excellent attention to detail
• Proactive approach with strong follow-through
• Professional and confident approach to email and general correspondence
• Ability to maintain confidentiality and handle sensitive information appropriately

Duties and Responsibilities::

• Maintain organised records of meetings, actions and relevant documentation
• Ensure meetings are scheduled and relevant information is communicated to attendees
• Provide general administrative and basic PA support
• Manage day-to-day email correspondence and follow-ups
• Ensure meetings are recorded accurately and minutes or notes are saved appropriately
• Manage and maintain electronic filing systems
• Organise, save and maintain documents on Google Drive
• Obtain quotes from suppliers and service providers as required
• Assist with coordinating general office requirements and activities
• Assist with event and meeting administration when required
• Prepare and distribute relevant information, invitations and correspondence
• Assist the Director with diary, scheduling and general coordination requirements
• Follow up on outstanding tasks, correspondence and actions
• Provide general office support and assist with ad hoc administrative requirements