Junior Creditors Clerk

Ultra Pharmaceutical And Medical Placements; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Ultra Pharmaceutical And Medical Placements is seeking an Administrator with creditors experience to join their team in Johannesburg East Rand. Proficiency in Afrikaans and strong administrative skills are essential.

Ownership of transport is preferred, and the role involves end-to-end creditors processing and payroll in Excel. Responsibilities include supplier invoicing, reconciliations, BuildSmart entries, purchase orders, site administration, and maintaining asset registers for audit

Qualifications

• Matric and 2 - 4 years working experience.
• Minimum of 2 years creditors experience.
• Strong administration skills are essential.
• Able to speak Afrikaans.
• Own transport is essential.

Responsibilities

• Manage full creditors processing, including supplier invoices, reconciliations, queries, and payment preparation.
• Ensure BuildSmart capture is completed and accurate.
• Prepare payment sheets and month-end creditor payments for review.
• Process bank statements and petty cash, keep records for audits.
• Prepare fortnightly payroll payments in Excel.
• Handle office procurement and general administration tasks.
• Assist with NHBRC enrolments, site certificates, and project admin.
• Maintain the asset register and ensure audit-ready records.
• Create client handover booklets with COCs and supplier information.

Skills

Creditors experience

Administration skills

Afrikaans language

Excel

Education

Matric

Tools

BuildSmart

MS Excel

Job description

A building and construction company situated in JHB East Rand is looking for an Administrator to join their team. Individuals who apply must have creditors experience and be able to speak Afrikaans.

Qualifications & Experience

• Matric and 2 - 4 years working experience
• Minimum of 2 years creditors experience
• Strong administration skills are essential
• Individuals who apply must be able to speak Afrikaans.
• Own transport is essential

Finance and Accounting Responsibilities

• Manage full creditors processing, including supplier invoices, reconciliations, queries, and payment preparation
• Ensure all related BuildSmart capturing is completed
• Prepare payment sheets and month-end creditor payment sheets for review and approval

Bank Statements and Petty Cash

• Process and reconcile the FNB Credit Card account
• Manage petty cash processing in BuildSmart
• Maintain accurate filing and supporting records for all bank, petty cash, and audit-related transactions.
• Prepare bank statement documentation for the bookkeepers (CBN) and ensure it is ready by the first week of every month for the previous month:
  • FNB Credit Card
  • Petty Cash

Payroll

• Prepare fortnightly payroll salary payments in Excel.

Procurement and Office Administration

• Process all office purchase orders relating to overheads, assets, stationery, groceries, cleaning materials, IT, and office maintenance
• Ensure purchase orders are correctly completed, approved, recorded, and filed
• Assist with general office administration where needed
• Send fuel expenses to Reception/Office assistant by the 5th of every month

New Client and Project Administration

• NHBRC Enrolments
• Project-specific insurance applications – RBS
• Site commencement and completion certificates
• Site Set-up - Administration
• Site Safety File

Asset Register Management

• Maintain and update the company asset register to ensure that assets are accurately recorded, monitored, and available for audit or management review:
  • Motor vehicles
  • Computer equipment
  • Office equipment
  • Power tools
  • Plant equipment
  • Furniture and fittings
  • Standard tools
  • Site equipment

General Duties and Handovers

• Prepare client handover booklets – COC’s, suppliers and Paint information
• Prepare client handover booklets, including COCs, supplier information, and paint details