Finance Creditors Administrator

Jackie Cory Recruitment; Gqeberha; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading recruitment agency is looking for a competent person to work in the Finance department. Responsibilities include managing local creditor accounts, preparing reconciliations, and ensuring timely resolution of queries. Applicants should have 5+ years of relevant experience in manufacturing and possess a Tertiary Education in Bookkeeping. Proficiency in MS Office and familiarity with accounting systems are necessary. The position requires strong attention to detail and communication skills.

Qualifications

• At least 5 years’ relevant experience within a manufacturing environment.
• Grade 12 is an essential requirement.
• Working knowledge of relevant financial legislation and reporting standards.

Responsibilities

• Maintenance of supplier database for local creditors.
• Prepare monthly creditor reconciliations.
• Ensure all invoices are correct and matched to purchase orders.

Skills

Results Orientation

Attention to detail

Initiative

Assertiveness

Communication skill

Education

Tertiary Education (National Diploma) in Bookkeeping

Tools

MS Office

Accounting System

Job description

Job Overview

The company is looking for a competent and motivated person in the Finance department to ensure that local creditor accounts and related finance administrative processes and procedures are managed correctly and that all queries are time‑sously resolved.

Key Responsibilities

Creditors (Local)

• Maintenance of supplier database for local creditors, ensuring that they are registered and SARS compliant
• Prepare monthly creditor reconciliations for all creditors
• Ensure all invoices are correct; match invoices to purchase orders
• Follow up on statements and invoices from vendors
• Send proof of payment and other required documents to vendors
• Submit creditor payments and ensure creditor accounts are kept in line with payment terms
• Timely resolution of queries regarding creditors and escalat[e] any issues
• File and maintain an accurate record‑keeping system for all local creditors’ documents
• Prepare a listing of accruals and provide supporting information to the manager if expenses have not been processed by month end
• Resolve unvouchered/GRNI (Goods received, not invoiced) items on a timely manner
• Ensure timely allocation of payments to supplier accounts

Reporting

• Prepare Weekly Overtime Analysis Report and submit it to the Financial Accountant
• Analyse General ledger accounts on request
• Other ad hoc reporting

Financial Administration

• Assist with preparation for audit and with queries during the audit process.
• Ensure that all documentation is accurately completed and processed.
• Provide general assistance to the Financial Accountant when required.
• Update filing and document‑control records and retrieve documentation and records in the event of queries and support resolution.
• Destroy expired documentation according to record‑keeping policy and supporting legislative requirements.

Quality

• Always produce quality outputs.
• Keep related process notes updated
• Adhere to agreed procedures and processes.

Requirements

• At least 5 years’ relevant experience within a manufacturing environment.
• Grade 12 and a Tertiary Education (National Diploma) in Bookkeeping (or equivalent) is an essential requirement.
• MS Office, experience with using an Accounting System, working knowledge of relevant financial legislation and reporting standards.

Other Requirements

• Knowledge of Business Processes
• Professional Knowledge & Experience
• Intercultural Experience
• Capabilities:
  • Results Orientation
  • Attention to detail
  • Initiative
  • Assertiveness
  • Communication skill

Candidates should be prepared to undergo External and Internal assessments as part of the selection process.
The appointment will be made in line with the Company Employment Equity goals and objectives.