Creditors & Payroll Administrator - Durbanville

Guardian Recruiting (Pty) Ltd; Cape Town; On-site; ZAR 201,000 - 312,000; Full time

Job summary

Guardian Recruiting (Pty) Ltd is seeking a Creditors & Payroll Administrator to manage creditor payments, wage administration, and related administrative duties in a busy office environment.

The role covers processing supplier invoices in Pastel, preparing payment batches, wage processing, and handling insurance records for machinery. The successful candidate will work independently in a structured, confidential setting.

Qualifications

• Matric / Grade 12 is required.
• Valid driver’s licence and own transport is non-negotiable.
• Clear credit record and background.
• Previous experience in creditors/accounts administration.
• Practical experience with Pastel is essential.
• Experience in wage or payroll administration is advantageous.

Responsibilities

• Manage the full creditors function from receipt through to payment.
• Capture and process supplier invoices on Pastel with accuracy.
• Verify invoices against documentation and obtain authorisation.
• Reconcile statements and follow up on discrepancies.
• Prepare creditor payment batches on Pastel.
• Ensure timely, accurate payments within terms.
• Maintain creditor records and filing.

Skills

Creditors & Accounts administration

Payroll administration

Organizational skills

Education

Matric / Grade 12

Tools

Pastel

Microsoft Excel

Job description

Our client, an established company operating within the earthmoving and plant hire industry, is seeking a reliable and detail-oriented Creditors & Payroll Administrator to join their team.

The primary focus of the role will be the accurate and timely management of creditors and supplier payments, including preparing payment batches on Pastel.

Responsible for wage administration, machinery insurance and claims, together with a range of general administrative duties supporting the day-to-day running of the business.

This is a full-time, office-based position suited to someone who is organised, trustworthy and comfortable working independently in a busy operational environment.

Job Profile

Creditors & Accounts Administration

• Manage the full creditors function from receipt through to payment.
• Capture and process supplier invoices accurately on Pastel.
• Verify invoices against supporting documentation and ensure appropriate authorisation is obtained.
• Reconcile supplier statements and investigate outstanding or disputed items.
• Maintain accurate and up-to-date creditor records.
• Prepare creditor payment batches on Pastel for approval and payment.
• Ensure suppliers are paid accurately and within agreed payment terms.
• Follow up on outstanding invoices, queries and account discrepancies.
• Maintain proper filing and supporting documentation for all creditor transactions.
• Assist with month-end creditor reconciliations and reporting.

Payroll & Wage Administration

• Assist with the preparation and processing of weekly wages.
• Ensure hours, overtime, leave and other relevant payroll information are accurately captured.
• Check payroll information for accuracy prior to processing.
• Maintain accurate employee wage records and supporting documentation.
• Liaise with management and employees regarding wage-related queries.
• Ensure payroll and wage information is treated as strictly confidential.

Machinery Insurance & Claims

• Maintain records of insurance policies covering company machinery and plant.
• Ensure insurance schedules and relevant documentation are kept up to date.
• Assist with the administration and renewal of machinery and equipment insurance.
• Manage the administration of insurance claims relating to company machinery, plant and equipment.
• Gather and submit the necessary documentation and supporting information for claims.
• Liaise with insurers, brokers and relevant internal personnel regarding claims and queries.
• Track claims through to resolution and maintain accurate records.

General Administration

• Provide general administrative support to management and the business as required.
• Maintain organised electronic and physical filing systems.
• Assist with documentation, correspondence and record keeping.
• Assist with various financial and administrative tasks as required.
• Maintain confidentiality of company, financial, supplier and employee information.
• Support the smooth and efficient day-to-day administration of the business.
• Willing to assist across different areas of the business when required.

Minimum Requirements

• Matric / Grade 12.
• Valid driver’s licence and own transport – non-negotiable.
• Clear credit record.
• Previous experience in a creditors/accounts administration role.
• Practical experience working on Pastel is essential.
• Experience preparing payment batches will be highly advantageous.
• Previous experience with wage or payroll administration.
• Strong administrative and numerical ability.
• Good working knowledge of Microsoft Office, particularly Excel.
• Experience dealing with insurance, claims or asset-related administration would be advantageous.
• Previous experience within earthmoving, plant hire, construction, engineering, transport or a similar operational environment would be beneficial.

Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the

purpose of the recruitment and selection of the said position, and this information may be shared with the relevant stakeholders in the business.

Please note that only short-listed candidates will be contacted.

Should you not have heard back within a two-week period, please assume that your application was unsuccessful.

All job postings are in accordance with our client's BEE requirements. Please only send certificates when requested to do so.