Debtors / Creditors & Admin Clerk

Stonebridge Hr Solutions; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Stonebridge HR Solutions is seeking a reliable Debtors/Creditors/Admin Clerk in the Roodepoort area to support the finance and operations teams. Responsibilities include processing invoices, reconciliations, and maintaining accurate records, with emphasis on accuracy and timely processing.

The role requires 3+ years in debtors/creditors or finance administration, matric, strong Excel skills, and solid communication abilities.

Qualifications

• Matric/Grade 12 is required.
• 3+ years’ experience in Debtors, Creditors, Accounts Clerk or Finance Administration.
• Experience in FMCG/wholesale/retail advantageous.
• Strong MS Excel and email proficiency.
• Experience with accounting or ERP systems.
• Experience with invoicing, reconciliations, statements and payment allocations.
• Strong attention to detail and accuracy.
• Excellent administrative and organisational skills.
• Good written and verbal communication.
• Ability to work under pressure and meet deadlines.
• Reliable, responsible, and team-oriented.

Responsibilities

• Process debtor and creditor invoices accurately and timeously.
• Capture supplier invoices, customer payments, credit notes, and related financial information.
• Assist with debtors and creditors reconciliations.
• Follow up on outstanding customer payments and assist with collections where required.
• Prepare and maintain accurate records of accounts payable and accounts receivable.
• Liaise with suppliers, customers, and internal departments regarding account queries.
• Assist with resolving invoice discrepancies, payment allocations, and account-related queries.
• Maintain filing systems and ensure supporting documents are properly stored.
• Assist with general office administration and data capturing.
• Support the finance/admin department with ad hoc duties as required.
• Ensure all work is completed accurately, professionally, and within deadlines.
• Maintain confidentiality of financial and company information.

Skills

Debtors management

Creditors management

Data entry

Reconciliations

Invoicing

Payment allocations

MS Excel

Communication skills

Organisational skills

Team player

Deadline driven

Education

Matric / Grade 12

Tools

Accounting software

ERP systems

Job description

A well-established company within the FMCG industry, based in the Roodepoort area, is seeking a reliable and detail-oriented Debtors / Creditors / Admin Clerk to join their team. The successful candidate will be responsible for assisting with debtor and creditor functions, general administration, reconciliations, and supporting the finance and operations team with accurate record-keeping and efficient administrative processes.

Requirements

• Matric / Grade 12.
• 3+ years’ experience in a Debtors, Creditors, Accounts Clerk, or Finance Administration role.
• Experience within the FMCG, wholesale, retail, distribution, or manufacturing industry will be advantageous.
• Strong computer literacy, including MS Excel and email.
• Experience working on accounting or ERP systems will be beneficial.
• Good understanding of invoicing, reconciliations, statements, and payment allocations.
• Strong attention to detail and accuracy.
• Excellent administrative and organisational skills.
• Good communication skills, both written and verbal.
• Ability to work under pressure and meet deadlines.
• Reliable, responsible, and able to work well within a team.

Personal Attributes

• Honest, trustworthy, and dependable.
• Highly organised with strong follow-through.
• Professional and customer-service orientated.
• Able to manage multiple tasks efficiently.
• Proactive and willing to assist where needed.
• Comfortable working in a fast-paced FMCG environment.

Working Hours

06:00 – 15:00

Responsibilities (not limited to)

Process debtor and creditor invoices accurately and timeously.

• Capture supplier invoices, customer payments, credit notes, and related financial information.
• Assist with debtors and creditors reconciliations.
• Follow up on outstanding customer payments and assist with collections where required.
• Prepare and maintain accurate records of accounts payable and accounts receivable.
• Liaise with suppliers, customers, and internal departments regarding account queries.
• Assist with resolving invoice discrepancies, payment allocations, and account-related queries.
• Maintain filing systems and ensure supporting documents are properly stored.
• Assist with general office administration and data capturing.
• Support the finance/admin department with ad hoc duties as required.
• Ensure all work is completed accurately, professionally, and within deadlines.
• Maintain confidentiality of financial and company information.