Inventory Controller | 5-Star Boutique Hotel & Restaurant | Cape Town, Western Cape | Ss

HotelJobs; Cape Town; On-site; ZAR 380,000 - 540,000; Full time

Job summary

Kendrick Recruitment in Cape Town is seeking a meticulous Inventory Controller for a celebrated 5-star boutique hotel in the Gardens area. You will oversee stock across beverage, food, spa retail, galleries, and more, ensuring audit-ready data and strict SOP adherence.

The role requires 2–4 years of hospitality inventory experience, strong systems knowledge (MyStock, MyInventory, Sage Inventory), and a focus on detail.

Qualifications

• 2–4 years' experience in hospitality inventory or multi-department stock management.
• Hands-on with inventory systems (MyStock, MyInventory, Sage Inventory).
• Experience with POS systems such as TallOrder.
• Based in Cape Town preferred.
• Luxury hotel experience is essential.

Responsibilities

• Oversee daily stock movements across all departments.
• Verify POs, GRNs, transfers, wastage, credits, and issues.
• Reconcile POS sales with inventory depletion.
• Lead stock counts and month-end reporting.
• Maintain item master data, costs and VAT categorisation.
• Ensure separation of duties and audit trails.

Skills

Inventory control

SOP compliance

Analytical skills

Attention to detail

Cross-department collaboration

Leadership

Education

Finance/Accounting or Hospitality management qualification

Tools

MyStock

MyInventory

Sage Inventory

TallOrder POS systems

Job description

About the Opportunity

Kendrick Recruitment is seeking a meticulous and systems-driven Inventory Controller for a celebrated 5-star boutique hotel in the Gardens area of Cape Town, part of a highly regarded South African hospitality group. This is a senior, detail-intensive role overseeing all stock-holding departments across the property, including beverage, food, spa retail, galleries, housekeeping amenities and operational equipment. The successful candidate will maintain inventory accuracy at property level, ensuring all data is complete, audit-ready and aligned with group standards. Candidates currently based in Cape Town will be given strong preference.

Key Responsibilities

• Oversee all daily stock movements across all departments and ensure full SOP compliance.
• Verify all transactions, including Purchase Orders, GRNs, transfers, wastage, credits and issues.
• Reject and correct inaccuracies before the daily cut‑off.
• Maintain accurate item master data, unit of measure, cost and VAT categorisation.
• Reconcile POS sales against inventory depletion across bar, spa retail and gallery operations, and investigate all consumption discrepancies on the same day.
• Lead mid-month and month-end stock counts, ensuring blind counts for high-risk areas.
• Compile month-end reporting packs, including opening and closing balances, purchases, issues, transfers, wastage and variance reports.
• Validate purchasing requests against departmental budgets, PAR levels and ROP settings.
• Oversee GRN accuracy and three-way matching between Purchase Orders, delivery notes and invoices.
• Confirm that all supplier credits are correctly raised and reconciled.
• Maintain full separation of duties across request, capture, approval and issue functions.
• Keep complete digital document trails across all inventory transactions.
• Enforce physical controls, including locked storage, key registers and access control.
• Support internal and external audits with accurate and complete records.

Key Requirements

• A relevant qualification in Finance, Accounting, Hospitality Management or a related field is advantageous.
• A minimum of 2–4 years' experience in hospitality inventory or multi-department stock management within a luxury hotel environment.
• Previous luxury hospitality experience is essential.
• Hands‑on experience with MyStock, MyInventory, Sage Inventory or similar systems.
• Strong understanding of hospitality operations across Food & Beverage, Housekeeping, Spa and Retail.
• Experience working with POS systems such as TallOrder or similar.
• Strong analytical and numerical ability with excellent attention to detail.
• The ability to supervise and direct Storeman and Administrator functions.
• Excellent communication and cross‑departmental collaboration skills.
• A stable work history with contactable references.
• Currently based in Cape Town (strong preference).

Package

• Salary: Market related; details shared with shortlisted candidates.
• Live-out position.

Please note that only candidates who meet the minimum requirements will be contacted. Should you not receive a response within seven working days, please consider your application unsuccessful.