Stock Controller - Luxury Hospitality Portfolio

HotelJobs; South Africa; On-site; ZAR 180,000 - 320,000; Full time

Job summary

HotelJobs in the Western Cape Winelands seeks a proactive Stock Controller for its luxury portfolio. You will oversee daily stock control across venues, maintain system integrity in Easipos and Procure Net, and support procurement with precise records.

The role requires hands-on leadership of storemen and stock administrators, adherence to inventory policies, and timely reporting of variances to protect margin and service quality.

Qualifications

• 3–5 years of verifiedStock Controller or senior inventory experience in 5-star hospitality or luxury settings.
• Direct hands-on experience with Easipos and Procure Net platforms; advanced MS Excel proficiency.
• Grade 12/Matric is mandatory; a cert/diploma in Hospitality Management or Inventory Control is advantageous.
• Valid Driver’s Licence is required.

Responsibilities

• Oversee daily stock control across estate venues, sub-stores, and distribution hubs.
• Maintain database integrity and real-time stock values, movements and transfers.
• Support Procurement with accurate documentation and digital audit trails.
• Lead and train Storemen and Stock Administrators to follow inventory policies and safety standards.

Skills

Stock control

Inventory management

Team leadership

Data accuracy

MS Excel

Education

Grade 12 / Matric

Hospitality/ Inventory Control certificate or diploma

Tools

Easipos

Procure Net

Job description

A luxury Boutique Hotel portfolio in the Western Cape Winelands requires a Stock Controller. This high-end hospitality portfolio consists of 5-star properties, boutique luxury hotels, fine dining restaurants, and exclusive wine environments. This role requires a positive, vibrant, and energetic professional who combines meticulous technical inventory administration with active, hands-on floor management. The successful candidate ensures strict compliance with procurement procedures, aligns inventory levels with shifting hotel occupancy, minimises shrinkage, maintains optimal PAR levels, and delivers high-performance team leadership to driving cost-reduction objectives.

Key Responsibilities

1. 
   

   1. Daily Stock Control & System Administration

   
   
   
   
   • Oversee daily stock control operations across all estate venues, sub-stores, and distribution hubs.
   
   
   • Maintain absolute database integrity within Easipos and Procure Net systems to track real-time stock values, movements, and transfers.
   
   
   • Support the Procurement team in maintaining accurate, up-to-date documentation, records, and digital audit trails.
   
   
   • Execute specialized inventory projects as assigned by the Procurement Manager.
   
   
   
   


2. 
   

   2. Financial Controls, Pricing Verification & Claims

   
   
   
   
   • Review and verify incoming invoice prices strictly against contracted agreements or approved quotation prices to eliminate overcharging.
   
   
   • Issue and follow up on credit notes immediately for any incorrect, short-supplied, or sub-standard stock received.
   
   
   • Generate and submit comprehensive financial reports on stock values, variances, and internal consumption trends on time.
   
   
   
   


3. 
   

   3. Team Leadership, Training & Safety

   
   
   
   
   • Direct; manage, and supervise Storemen and Stock Administrators on correct protocols for stock packing, picking, and internal transportation.
   
   
   • Conduct continuous staff training to ensure the team adheres strictly to inventory control policies, safety standards, and operational workflows.
   
   
   • Communicate effectively and promptly to notify the relevant manager of any stock discrepancies, equipment faults, or facility damage.
   
   
   
   


4. 
   

   4. Auditing, Stock Takes & Reconciliation

   
   
   
   
   • Schedule; coordinate, and execute mandatory inventory audits, physical stock takes, and reconciliation cycles.
   
   
   • Ensure maximum timeliness and completeness in audit submissions, resolving variances before they impact high-level financial reporting.
   
   
   • Cross-collaborate with executive chefs, sommeliers, and hospitality managers to ensure seamless service delivery and accurate feedback to internal customers.
   
   
   
   

Candidate Requirements

Experience & Qualifications

• Experience: 3 - 5 years of verified experience working in a Stock Controller or senior inventory role within a 5-star hospitality, luxury resort, or premium estate environment.


• Systems: Direct hands-on experience with Easipos and Procure Net platforms is highly beneficial; advanced proficiency in MS Excel is required.


• Education: Grade 12 / Matric Certificate is mandatory. A Certificate or Diploma in Hospitality Management or Inventory Control is highly advantageous.


• Licence: Valid Driver’s License is required.

Inherent Attributes & Physical Requirements

• Physical Fitness: Must be physically fit and capable of handling heavy lifting, manual unboxing, and agile movement across stores and delivery bays.


• Meticulous Attention to Detail: Natural ability to spot minor stock variances, data-entry errors, or invoice mismatches instantaneously.


• Interpersonal Style: Positive, vibrant, and energetic disposition with a proven capacity for teamwork and building high-performance operational teams.


• Integrity: Personal and professional integrity of the highest standard.