Internal Sales Administrator (Ct)

The Talent Room; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

The Talent Room is seeking an Internal Sales Administrator in Cape Town to support customer service, sales administration and order processing within a busy team. This role requires strong administrative skills and a proactive approach in a fast-paced environment.

You will coordinate with production, warehouse and dispatch, manage quotations, and keep customers informed on lead times and delivery statuses. ERP and MS Office experience are essential.

Qualifications

• Grade 12 (Matric) required.
• Qualification in Sales, Business Administration or Customer Service advantageous.
• Experience in Internal Sales or Sales Administration advantageous.
• Experience in aluminium, hardware, building materials, manufacturing or construction advantageous.
• Computer literate with Excel, Outlook and Word; ERP experience is desirable.

Responsibilities

• Assist walk-in, telephonic and email customers professionally.
• Build and maintain strong customer relationships.
• Provide product information and technical guidance where applicable.
• Resolve customer queries efficiently.
• Prepare quotations accurately and timeously.
• Process customer sales orders.
• Follow up on outstanding quotations.
• Convert enquiries into sales opportunities.
• Ensure all customer information is accurately maintained.
• Liaise with warehouse regarding stock availability.
• Coordinate customer collections and deliveries.
• Monitor back orders and communicate lead times.
• Assist with month-end sales administration and reporting.

Skills

Customer service

Organisational skills

People skills

Time management

Education

Grade 12 (Matric)

Sales/Business Admin qualification

Tools

ERP system

Microsoft Office

Job description

Our client is a well-established supplier serving the construction and manufacturing sectors, recognised for their quality products, outstanding service, and strong customer relationships. As their business continues to grow, they are looking for a proactive and customer-focused Internal Sales Administrator to join their dynamic team in Cape Town.

Description

The Internal Sales Administrator plays a vital role in supporting their team and ensuring customers receive outstanding service from enquiry through to delivery. This position requires someone who is highly organised, enjoys working with people, has strong administrative abilities, and thrives in a fast-paced environment where attention to detail is essential.

Requirements

• Grade 12 (Matric).
• Relevant qualification in Sales, Business Administration or Customer Service will be advantageous.
• Experience in an Internal Sales or Sales Administration role will be advantageous.
• Previous experience within the aluminium, hardware, building materials, manufacturing or construction industry will be advantageous.
• Computer literate with strong Microsoft Office skills (Excel, Outlook and Word).
• Experience working on an ERP system

Responsibilities

Customer Service

• Assist walk-in, telephonic and email customers professionally.
• Build and maintain strong customer relationships.
• Provide product information and technical guidance where applicable.
• Resolve customer queries efficiently.

Sales Administration

• Prepare quotations accurately and timeously.
• Process customer sales orders.
• Follow up on outstanding quotations.
• Convert enquiries into sales opportunities.
• Ensure all customer information is accurately maintained.

Order processing

• Capture sales orders on the ERP system.
• Verify pricing and product availability.
• Coordinate with production and warehouse regarding order status.
• Keep customers informed regarding lead times and deliveries.

Administration

• Prepare invoices and supporting documentation.
• Maintain customer files and records.
• Assist with filing and general office administration.
• Compile reports as required.

Stock & Logistics

• Liaise with warehouse regarding stock availability.
• Coordinate customer collections.
• Assist in arranging deliveries where required.
• Monitor back orders and communicate expected delivery dates.

Team support

• Support the external sales representatives.
• Work closely with production, procurement and dispatch.
• Assist with month-end sales administration.
• Contribute to achieving departmental sales targets.

Please note only candidates that meet the minimum requirements will be considered.