Hybrid Part-Time EA to COO | Calendar & Travel Lead

RecruitMyMom; Centurion; Hybrid; ZAR 134,000 - 201,000; Part time

Job summary

Zohorecruit seeks a highly capable part-time Executive Assistant to support the Chief Operating Officer in a hybrid Gauteng-based role. Training starts on-site with hours initially 6 per week, expanding to 30 per week as needed.

The EA will manage calendars, travel, and coordination, enabling leadership to focus on strategic priorities. The role requires strong confidentiality, 5–8 years of senior administrative experience, and a proven track record supporting C‑Suite.

Qualifications

• 5–8 years of experience in an EA/VA or senior administrative role.
• Proven track record supporting C-Suite or senior leadership teams.
• Experience managing intricate executive calendars and travel itineraries.

Responsibilities

• Administer COO's diary and calendar with prioritisation and rescheduling.
• Identify and resolve scheduling conflicts at least two weeks in advance.
• Block time for meetings, prep, and focused work.
• Coordinate meetings (virtual and in-person), rooms, catering, and equipment.
• Liaise with stakeholders to confirm objectives, attendees, and requirements.
• Arrange end-to-end travel (flights, accommodation, transport) for executives.
• Coordinate onboarding travel profiles for new joiners and guests.
• Provide confidential executive support and maintain discretion.
• Collaborate with the Business Support Manager for smooth handovers.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder engagement

Discretion & confidentiality

Education

National Senior Certificate

BA/Office Administration qualification

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Office Suite

Job description

Zohorecruit seeks a highly capable part-time Executive Assistant to support the Chief Operating Officer in a hybrid Gauteng-based role. Training starts on-site with hours initially 6 per week, expanding to 30 per week as needed.

The EA will manage calendars, travel, and coordination, enabling leadership to focus on strategic priorities. The role requires strong confidentiality, 5–8 years of senior administrative experience, and a proven track record supporting C‑Suite.