Hybrid Event Project Coordinator – Paarl

Placements24; South Africa; Hybrid; ZAR 89,000 - 167,000; Part time

Job summary

Placements24 is seeking a proactive Project Coordinator for a dynamic event management client in the Paarl area. The role blends on-site meetings and planning sessions in Paarl, Western Cape, with remote work for administrative tasks.

You will support Project Managers across planning, vendor coordination, timelines, and budgets, while providing on-site support and post-event follow-ups. The ideal candidate is highly organized, effective communicator, and thrives under deadlines.

Qualifications

• Must have prior experience in event coordination, project assistance, or similar roles.
• Strong organizational and multitasking abilities are essential.
• Excellent communication and interpersonal skills are required.

Responsibilities

• Assist Project Managers in planning and executing a variety of events.
• Coordinate with vendors, suppliers, and clients to confirm details and logistics.
• Manage event timelines and ensure all deadlines are met.
• Maintain project documentation, including event plans, budgets, and contact lists.
• Assist with budget tracking and expense management for assigned events.
• Provide on-site support during events, including setup, guest management, and troubleshooting.
• Conduct post-event follow-ups and gather feedback.
• Communicate effectively with team members and external stakeholders.
• Identify potential risks and propose solutions to ensure seamless event delivery.

Skills

Organizational skills

Communication skills

Multitasking

Vendor coordination

Hybrid work adaptability

Education

High school diploma

Event management certification

Project management certification

Tools

Microsoft Office

Cvent

Asana

Trello

Job description

Placements24 is seeking a proactive Project Coordinator for a dynamic event management client in the Paarl area. The role blends on-site meetings and planning sessions in Paarl, Western Cape, with remote work for administrative tasks.

You will support Project Managers across planning, vendor coordination, timelines, and budgets, while providing on-site support and post-event follow-ups. The ideal candidate is highly organized, effective communicator, and thrives under deadlines.