Hybrid Administrative Support Specialist

Placements24; Gqeberha; Hybrid; ZAR 140,000 - 210,000; Full time

Benefits offered by this job

Competitive remuneration

Hybrid work arrangement

Professional development

Supportive team

Port Elizabeth office

Job summary

Placements24 is seeking a proactive Administrative Support Officer for Port Elizabeth, operating in a hybrid model to balance remote work with in-office presence and maintain efficient office operations.

You will provide comprehensive administrative support across departments, manage schedules, prepare documents, handle calls and emails, maintain filing systems, assist with meetings, process invoices, support data entry, and liaise with colleagues and external partners to keep workflows smooth.

Qualifications

• Previous experience in an administrative support role is required.
• Strong organizational skills with the ability to prioritize tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.

Responsibilities

• Provide essential administrative support to management and staff, including managing schedules and coordinating appointments.
• Prepare and format documents, reports, presentations, and correspondence.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain accurate and organized filing systems, both electronic and physical.
• Assist in the planning and execution of meetings and events.
• Manage office supplies and ensure necessary equipment is in good working order.
• Process invoices and expense claims, ensuring timely submission and accuracy.
• Support with data entry and database management.
• Liaise with internal departments and external partners to facilitate smooth operations.
• Contribute to the improvement of administrative processes and workflows.

Skills

Microsoft Office

Organizational skills

Communication skills

Teamwork

Attention to detail

Tools

Office management software

Job description

Placements24 is seeking a proactive Administrative Support Officer for Port Elizabeth, operating in a hybrid model to balance remote work with in-office presence and maintain efficient office operations.

You will provide comprehensive administrative support across departments, manage schedules, prepare documents, handle calls and emails, maintain filing systems, assist with meetings, process invoices, support data entry, and liaise with colleagues and external partners to keep workflows smooth.